Procurement Assistant - Tuskegee University : Job Details

Position Details To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options. Position Information Position Title Procurement Assistant Status Full Time Job Summary The procurement assistant will play a vital role in supporting the procurement process by assisting with sourcing suppliers, managing purchase orders, and ensuring timely delivery of goods and services. Essential Job Duties

• Assist in the creation and processing of purchase orders
• Review purchase orders for accuracy and completeness
• Track and monitor order status to ensure timely delivery
• Maintain accurate procurement records, including purchase orders and contracts
• Organize and file procurement documents for easy retrieval
• Prepare reports and summaries as needed
• Ensure compliance with company procurement policies and procedures
• Assist in the evaluation and qualification of new suppliers
• Stay up to date with procurement regulations and industry best practices
• Assist in cost analysis and cost-saving initiatives
• Identify opportunities for cost reduction without compromising quality
• Provide administrative support to the procurement team as required
• Schedule meetings, maintain calendars, and assist with correspondence
• Perform other duties as assigned

Qualifications (Education, Experience and Specialized Training)

• A high school diploma
• Some procurement-related experience is required. Experience with a higher education institution is a plus
• Proven experience as a procurement assistant or in a similar role is a plus

Physical Demands

• Ability to operate standard office equipment
• Ability to walk short distances
• Ability to lift and carry parcels, packages and other items
• Ability to prepare and analyzing data and figures
• Ability to view a computer terminal; extensive reading

Skills and AttributesKnowledge of:Procurement software and tools is an advantage Skills:

• Strong analytical and problem-solving skills
• Strong organizational and time-management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Attention to detail and a high level of accuracy
• Excellent communication and negotiation skills

Abilities to:Work independently and as part of a team Posting Detail Information Posting Number S729 Will this position required travel? Yes Will this position required night, weekend, and after hour work? Yes Will this positon be supported using grants or contract funding? No Number of Vacancies 1 Desired Start DatePosition End Date (if temporary)Open Date 11/01/2024 Close Date 02/01/2025 Open Until Filled No Special Instructions Summary Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Cover Letter
• Resume/CV
• Recommendation letters
• Copies of unofficial transcripts.

Please note that official transcripts(s) will be required upon hireQuick Link for Internal Postings