Procurement Coordinator - Nevada State College : Job Details

Nevada State University appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application:

* The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.

* Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

* Please note, recruitment will close without notice when a hiring decision has been made.

If you need assistance or have questions regarding the application process, please contact the Human Resources department at (702) ###-#### or [email protected].

Job Description

Nevada State University invites applications for the position of Procurement Coordinator. The Procurement Coordinator will serve as Nevada State University's primary campus liaison to the Nevada System of Higher Education (NSHE) Business Center South (BCS) Purchasing Department, representing Nevada State in Purchasing transactions. This position will assist departments with researching, locating, and acquiring goods and services for the Nevada State campus community in an efficient and cost-effective manner. The Procurement Coordinatoris the subject matter expert on the Nevada State campus for Purchasing policies and procedures, as delineated in the Nevada Revised Statutes (NRS), NSHE Procedures and Guidelines Manual, NSHE Handbook, Nevada State policies and procedures, and public procurement best practices.

Diversity and Inclusion Statement:

Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely under-served student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.

A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 45% are Hispanic, 12% are Asian/Pacific Islander, 11% are Black/African American, 25% are White, and 7% are multiracial.

We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.

We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.

We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Primary Responsibilities:

* Provide leadership and day-to-day oversight of Nevada State's Purchasing including serving as the central point of contact for procurement foundational support across all areas of campus.

* Partner with Business Center South to lead Nevada State's RFQs, RFPs, IFB, Sole Sources, Purchase Orders, and Construction Solicitations, including preparation of bids, scopes of work, and other formal Purchasing mechanisms.

* Interpret and apply policies, guidelines, and procedures to ensure compliance with all standards and regulations.

* Develop and update procurement training materials including procedures, forms, etc.

* Conduct frequent training to campus constituents in a variety of modalities (online, hybrid, in person).

* Track existing Purchasing contracts, agreements, term and conditions, independent contractor service agreements, or other agreements and proactively notify those with upcoming expirations.

* Learn and utilize contract tracking software, in coordination with BCS Purchasing.

* Build and foster relationships with the campus community, BCS colleagues, suppliers, contractors, and others.

* Serve as the primary specialist for fixed assets including coordination with Accounting Services and Information Technology Services regarding asset registrations.

Required Qualifications:

* A Bachelor's degree in Business, Management, Accounting, or a related field.

* 3 years of related professional experience including procurement and contract principles, methods, procedures, and other activities related to the duties and responsibilities of the position.

* Demonstrated experience in providing excellent customer service.

* Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Please note: Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position.

Preferred Qualifications:

* Higher education experience.

* A thorough knowledge of various procurement elements, including state, federal, and system policies and practices.

* A professional purchasing-related certification such as a CPM, CPPO, or CPPM.

Salary & Benefits

Budgeted salary for this position is 64,118. Nevada State University offers excellent benefits, including 17.50% retirement match, 24 annual leave days, beginning balance of 30 sick leave days, 12 paid holidays, educational benefits, and three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts.

This Posting is Open Until Filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a hiring decision has been made.

Special Instructions for Internal NSHE Applicants

Nevada State University employees or employees within the Nevada System of Higher Education (NSHE, UNLV, UNR, NSU, CSN, TMCC, WNC, GBC, or DRI) MUST use the Browse Jobs process within Workday to find and apply for jobs at Nevada State and other NSHE Institutions. Once you log into Workday, type Browse Jobs in the search box which will navigate to the internal job posting site.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

Exempt

Yes

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment(s) viewable to you will be the attachment(s) to the resume/CV section of the application. Any additional required attachment(s) to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment(s) will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [email protected].

Please upload the following documents:

* Detailed resume listing relevant qualifications and experience;

* Cover Letter indicating why you are a good fit for the position and Nevada State University;

* Names and contact information of three references, at least one of whom can speak to your teaching ability (you will be notified before references are contacted).

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Nevada State University does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.

Nevada State University