Procurement Coordinator - Tennessee Secretary of State : Job Details

Procurement CoordinatorTennessee Department of StateDivision of Fiscal and Administrative ServicesMission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.Supervisor: Assistant Director of Fiscal and Administrative ServicesSummary: An employee in this class performs and leads in the performance of all aspects of the accounts payable, accounts receivable, procurement and payroll functions for the department.Duties/Responsibilities

• Provides leadership and supervision of the technical staff within the division.
• Review and execute financial transactions relating to travel claims, invoices, journal vouchers, warrant cancellations, payroll, state payment card, state-owned and leased vehicles, refunds and deposits.
• Review and execute procurement transactions including purchase requests, requisitions, purchase orders, contracts and one-time purchases.
• Responsible for the compliance, processing and tracking of all departmental service contracts; for all regional library lease contracts; and for all communication and document submission to the State of Tennessee's Central Procurement Office.
• Help develop procedures to improve departmental efficiency.
• Performs other duties as assigned.

Minimum QualificationsEducation and Experience:

• An applicant must be a graduate of an accredited four-year college or university. A degree in Finance, Business Administration, Accounting or other related field of study is desirable and will be given preference.
• At least two (2) years of professional supervisory experience.
• Additional experience may be substituted for the required college education on a year for year basis.

Knowledge and Abilities:

• Ability to establish and maintain a variety of important contacts with departmental associates as well as other departments.
• Understand and perform under strict deadlines.

• Demonstrated ability to be extremely detail oriented.
• Proficient computer skills related to financial software, including Edison and/or PeopleSoft, and Microsoft software, including Word, Excel, Outlook and Teams.

Salary: Commensurate with experience and State of Tennessee benefits package. Please include your salary requirements in your cover letter.Location: The official workstation is the Tennessee Tower in downtown Nashville, TN. After a period of time, consideration may be given, at the discretion of the Director, to allow for hybrid work. Hours: The official work hours are 8:00 am - 4:30 pm Central Time. After a period of time, consideration may be given, at the discretion of the Director, to allow for an adjustment to the work hours.