Procurement Services Specialist III (Construction Specialist) - University of Louisville : Job Details

Department: Location: Belknap Campus Time Type: Full time Worker Type: Regular Job Req ID: R105820 Minimum Requirements: Bachelor's degree in a related field and four (4) years of relevant experience or the equivalent combination of education and experience. Grade 9 (Salaried) Position Description: The position of Procurement Services Specialist III (Construction Specialist) will establish and manage contracts utilizing various procurement mechanisms, while adhering to sound purchasing policies, the Kentucky Model Procurement Code, and administrative policies. Subject matter expert in Workday Financials and Strategic Sourcing. ESSENTIAL DUTIES AND RESPONSIBILITIES

• Department subject matter expert in Capital Construction procurement. Maintain all Standard Operating Procedures (SOP's) for construction procurement and provide training for Procurement Services and departmental users.
• Manage vendor contracts under established departmental SOP guidelines. Conduct quarterly/annual vendor reviews including spend analysis and vendor compliance to contractual terms and conditions. Audit as necessary. Develop contractor base. Solicit and recruit qualified Minority and Women-owned businesses.
• Identify departmental and University need for commodity contractual requirements, including Personal Service Contracts (PSCs). Solicit and contract via: bid, quote, and request for proposal (RFP) process. Evaluate bid responses for statutory compliance.
• Compose Bids, Sole Sources, Memorandum of Agreements, & various miscellaneous agreements. Compose professional correspondence in all communications. Responsible for hard copy and electronic archiving.
• Departmental liaison between Procurement Services, external departments, other state agencies, and vendors.
• Provide assistance to Procurement Services supervisory staff on special projects as required. Review existing state statutes and proposed revisions and advise of potential effects on existing operations and procedures.
• Review, edit requisitions, purchase orders, approve all transactions for assigned commodities in PeopleSoft. Assist in software upgrades and e-procurement implementation.
• Conduct and participate in meetings with University personnel, vendors, other state agencies, outside organizations, etc., championing the efforts and direction of the University and representing the University in an honest and ethical manner.
• Perform other duties as assigned.

PREFERRED QUALIFICATIONS

• Public purchasing experience, to include knowledge of Kentucky Model Procurement Code.
• Capital construction purchasing experience.
• Excellent interpersonal, oral, and written communication skills, including active listening skills, feedback skills, plus the ability to work closely and effectively with a diverse group of University faculty and staff.
• Ability to negotiate issues and resolve problems utilizing critical thinking.
• Experience with PeopleSoft, Workday, and OnBase.
• Demonstrated ability to prioritize work to meet multiple, competing deadlines.
• Demonstrated problem-solving abilities with a keen attention to detail.
• Proven self-starter with the ability to work with minimal direction and oversight.
• Experience with Microsoft Office Suite.

Target Compensation Maximum: $110,400.00 Target Compensation Minimum: $73,600.00 Compensation will be commensurate to candidate experience. Equal Employment Opportunity The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.###.####. Assistance and Accommodations Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208. If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-###-####.