PRODUCTION COORDINATOR - LEO Events : Job Details

Job title: Production Coordinator

Department: Production

Location: Nashville, TN

Reports to: VP of Integrated Services or Training & Development Manager

Supervises: None

FLSA Status: Full Time, Exempt

Mgmt Level: 2

Onsite Level: 5

Position Summary:

The Production Coordinator (PC) is responsible for generating, acquiring, and preparing materials and information for use in the production of programs and events. The PC works closely with client services, creative, digital, and project production leads to build and maintain the production schedule, book travel, and maintain travel schedules, assist in content management, and assures deliverables are being met according to the confirmed timeline. The PC supports the production process by maintaining project documentation for production elements, research, production and client team communications, show books, agendas/schedules, distribution of documents to team members, and logistics. The PC supports production staff with day-to-day needs. This position is a growth position that will train and cross-train in a variety of positions to create a well-rounded producer.

Job Responsibilities:

Collaborate with senior team members to develop production timeline

Maintain timeline of deliverables and distribution of materials through email, Dropbox, Asana, and other forms of communication

Maintain meeting notes and contact lists

Acquire permits, insurance certificates, venue materials, and other project administrative documents

Support portions of the production and overall quality of the program, e.g., graphic/content development, coordination and management, script development and supervision, video production coordination, office management, talent coordination, etc.

Ensure adequate client relations and development, including timely recognition of communications

Communicate with production team to identify areas of concern and troubleshoot early in the process

Support scheduling and projects of regular team members

Attend program site surveys and events as needed

Assist production lead with program settlement and recon; maintain and submit accurate invoice tracking grid

Assist and support production staff with day-to-day operations

Co-coordinate with the production event team, freelancers, and interns who provide event operational support to the senior production staff and various project leads

Work flexible hours at times

Qualifications:

Bachelor's degree from a four-year college, or equivalent experience

2+ years of event or agency experience

Previous experience in at least one area of specialty, i.e., graphic design, print management, video, stage production, content management, or event coordination

Competencies:

Demonstrated knowledge of event production

Ability to work unsupervised on small projects

Demonstrated leader among employees and peers

Ability to develop strong negotiating skills and capacity

Creative in thought and actions

Ability to actively anticipate obstacles and create/suggest solutions

Strong written and verbal communication skills

Strong work ethic and thrives in a fast-paced work environment

Motivated self-starter that embraces the opportunity to work independently and tackle other duties as assigned

Ability to handle numerous accounts/projects simultaneously with excellent organizational skills

Ability to self-manage priorities and meet deadlines

Ability to effectively co-manage the project team

Proficient in MS Office Suite, Dropbox, Adobe Acrobat, and other basic software

Environmental Conditions and Physical Demands:

Employee required to spend a portion of time remaining in a seated position looking at a computer screen. Employee required to do some standing and walking. Must be able to lift 25 lbs.

Company Summary:

LEO Events is a woman-owned, owner-operated, award-winning, diverse supplier of the most meaningful and memorable events. Founded in 2012, LEO has consistently showcased fresh and fearless creativity, inventive tactics, and an exceptionally collaborative approach to event design and production. Our increasingly diverse staff of 90+ full-time employees is distributed nationwide with main offices in Memphis, Nashville, and Chattanooga, Tennessee.

The biggest brands in business trust us over and over, year after year to deliver their most critical messages on the most important occasions. These long-standing client relationships are the truest testament to the quality of our work.

We stay active in our communities and strive to make positive contributions everywhere we go. We prioritize diversity in our offices, on our stages, and in our supplier relationships, and we believe representing the world more fully paves the way for better work and a better future.

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