Production Coordinator, Live Action - Publicis Groupe : Job Details

Company descriptionWe are PXP—the future of creative production. We're the click-drivers and the antidote to “the skip”, building stronger connections between brands and people. We are smart creatives, fearless explorers and solution finders. Our ambition drives us to influence the world by helping brands become cultural icons.OverviewThe Production Coordinator is a crucial team member contributing to the creation of impactful video content forall media platforms and the support system for a multifaceted team of producers. The work being produced atPXP Studios is high quality and has high visibility among major global clients. Projects range from small tasksrequiring immediate turnaround to large-scale support on complex work.The Production Coordinator will provide administrative support and assistance for all offices across AgileProduction, Live Action Production and Post Production. They will be required to work with all levels ofemployees and will be provided exposure to many different aspects of production within PXP Studios and thePublicis Groupe.They will partner with the PXP Studios New York EP and Director of Production as well as the ProductionCoordinator at the PXP Chicago Office to develop streamlined processes that service all studio teams acrossthe US. They will also partner with the PXP finance team to handle day-to-day project assistance, follow up onproject status to support all financial reporting, and support freelancers when they have internal PXP processquestions.ResponsibilitiesMust have a basic understanding of film production.Lead the charge on the team's digital cleanliness - and support all offices in keeping platforms like Vimeo and One drive organized.Provide administrative support to production studios, including the intake and processing of client/vendor POs, department expenses, job number creation across Agile, Live Action and Post.Lead Freelancer onboarding alongside the EPs and Line Producers.Act as the initial point of contact for all freelance producers when it comes assisting with various processes at PXP (payroll troubleshooting, connecting freelancers to the right people and teams when they need support, assisting with Pcard process and pushing finance.)Track when vendors are paid, keeping a closer eye on what is due on a NET30 and a NET60 and chasing finance for payment if incomplete.Leads the organization and management of the finance Smartsheet allowing for the least amount of hands in the vendor payment system.Manages and problems solves daily requests within Production Departments.Oversees final billing of projects with our finance team.Cross checking and managing the POC tracker whilst working with producers and finance to report accurate completion status.Handling the initial cross check of quarterly reporting, being sure that all jobs executed that quarter are represented.Be responsible for updating the biweekly meeting job status tracker that is presented at the weekly meeting to make sure all producers and their projects are represented on the sheet and the project statuses up to date prior to the meeting.QualificationsThis person must be highly organized, with a charismatic and varied communication style.Strong character presence with self-confidence, self-starter, process oriented thinker and entrepreneurial in thedevelopment of new more efficient ways of working - OR - tools that will allow for ease of work. A strongattention to detail, interpersonal skills and is able to multitask efficiently, takes initiative; and is eager to learn.Has knowledge of Word, Excel, Keynote, the Adobe Suite. This is an entry level role with a growth trajectorymapped to the role of Producer or Production Manager.Additional informationOur Publicis Groupe motto “Viva La Différence” means we're better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.If you require accommodation or assistance with the application or onboarding process specifically, please contact [email protected] your information will be kept confidential according to EEO guidelines.Veterans Encouraged to ApplyCompensation Range: $39,710 - $57,615 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 01/22/2025. #LI-SW1