Production Scheduling and Stock Manager - Urbn Leaf : Job Details

The Production Scheduling and Stock Manager is responsible for overseeing and coordinating the production planning process from the propagation stage, ensuring alignment with production movement dates and sales demand. This role manages plant stock efficiently by implementing effective scheduling strategies and ensuring optimal rotation based on key performance metrics. The Production Scheduling and Stock Manager collaborates closely with the Senior Managing Director, Director of Cultivation, and sales team to align production schedules with operational capabilities and customer needs.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: (This list is not intended to be all inclusive)

Oversees the production plan from the propagation stage, ensuring flowering production aligns with movement dates.

Manages plant stock efficiently, ensuring proper rotation and scheduling based on key metrics such as cuttings per square foot per week.

Implements production schedules aligned with sales demand and operational capabilities.

Monitors the production schedule, addressing discrepancies by communicating with the Senior Managing Director and Director of Cultivation.

Coordinates with the sales team to plan plant orders and ensure inventory meets customer demand.

Updates weekly cuttings list, and transplant plans based on stock availability, sales orders, and propagation space capacity.

Oversees the transplanting schedule to ensure accurate labeling of cultivars and crop weeks.

Organizes transplanting and cloning processes, ensuring efficient grouping based on cultivar and growth stage.

Works closely with management to adjust cultivar production in response to forecasted demand.

Adjusts cultivar volume to maintain optimal production levels if forecasts shift.

Maintains crop reports for each cultivar at the propagation stage, tracking essential data such as clone survival rates, transplanting dates, movement dates, greenhouse section assignments, and mother plant lifecycles.

Ensures mother plant lifecycles do not exceed 90 days.

Plans new cloning and planting of mother plants to sustain or expand production cultivars.

Provides weekly task lists to the stock team for refreshing, planting, discarding, moving, and trimming mother plantsaligned with production and sales goals.

Manages plant inventory to drive nursery sales.

Delivers excellent customer service to clients and breeders, ensuring seamless order fulfillment.

Communicates sales order logistics to staff, facilitating an efficient nursery sales program.

Assists in acquiring new genetics by managing logistics, coordinating with breeders, and facilitating the intake of new immature plants.

Tracks each variety through the production process, compiling yield and potency data into comprehensive variety reports, including photos and key observations.

Leads daily staff activities, optimizing business processes and workflow efficiencies.

Enforces company safety procedures, ensuring compliance by all team members.

Oversees hiring, performance evaluations, disciplinary actions, and employee development.

Executes Ad Hoc Projects as assigned by direct supervisor

CORE COMPETENCIES

Skill in problem analysis, evaluating alternatives, assessing potential outcomes, and implementing solutions to achieve goals.

Skill in planning assigning and managing staff activities and resources.

Ability to analyze information accurately and clearly communicate findings in reports on administrative, financial, and technical issues.

Proficient in office equipment and software, including work processing, database, spreadsheets, and email applications.

Ability to build and maintain effective relationships with staff, customers, government agencies and the public.

Knowledge of relevant federal, state, and local laws, including industry, personnel, and safety regulations, as well as organizational policies and procedures.

Demonstrates the ability to be flexible and work effectively across various sectors of the department as needed or requested by a direct supervisor. This includes the capacity to support other departments, ensuring seamless collaboration and responsiveness to organizational needs.

Must have a basic understanding of cannabis laws, rules and regulations set forth by the state and local authorities.

PHYSICAL REQUIREMENTS and WORKING CONDITIONS

While performing the duties of this job, the employee is regularly required to perform grasping, lifting, walking, standing, some bending/crouching, stooping, stretching, talking, hearing, seeing and repetitive motions

Must be able to sit and stand for extended periods of time while maintaining focus.

Must be able to detect product issues, such as spider mite, powdery mildew, and/or botrytis.

Occasionally ascends/descends a ladder to stock or bring product down from storage or racks.

Must be able to lift, carry, push, pull and balance up to 50 pounds (100 pounds with assistance) and must be able to do so with extreme care and caution when working with plants and product

Work is generally performed in a fast-paced cannabis grow location

Work is performed inside warehouse O or greenhouse facilities; exposed to temperatures ranging above a constant 75F.

Work is subject to weather conditions, including rain and extreme hot or cold temperatures.

May require working rotating shifts with varied hours/day, including evenings, weekends, holidays, and special events.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE PREFEERED:

Bachelors degree or greater or a minimum of 3 years experience in a cannabis production environment is highly desired; Equivalent combinations of education and experience may be considered.

Demonstrated ability to utilize Microsoft Office programs (excel, word, PowerPoint, etc.), software, Google Spreadsheet, and Google Docs. Proficient with computer data entry (i.e., Excel, Trellis, etc.)

At least a minimum of 21 years old per state regulations and pass a criminal background check.

Bilingual in English and Spanish, preferred

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