PROGRAM ADMINISTRATOR - Arizona Department of Administration : Job Details

PROGRAM ADMINISTRATOR Job No: 529880 Work Type: Full-time Location: BELLEMONT Categories: Skilled Trades/Crafts, Program Management, Misc/Other/Not Applicable, Management/Supervisor DEPT OF EMERGENCY AND MILITARY AFFAIRS The Department of Emergency & Military Affairs (DEMA), led by The Adjutant General, provides emergency management and military capabilities to the citizens of Arizona and the nation. The Emergency Management Division consists of three sections-operations, preparedness, and financial administration. Each section works collaboratively across the agency and with external partners to manage emergency responses and reduce the impacts of disasters. Additionally, DEMA is the headquarters for the Arizona National Guard, the primary combat reserve of the United States military. The Arizona Army and Air National Guard provide military forces and equipment to accomplish community, state, and federal missions. PROGRAM ADMINISTRATOR Job Location: Address: Camp Navajo, Bellmont, Arizona Posting Details: Salary: $29.1939 - $41.0957 per hour (DOE)Grade: 25Closing Date: November 14, 2024 Job Summary: Under direction, the Program Administrator, is responsible for leadership and management of work of considerable difficulty in ordnance facility capital project rehabilitation, new construction and facility planning, design, construction and construction management, modification, rehabilitation, maintenance and sustainment of infrastructure for the Ordnance Operations Department (OOD) at Camp Navajo. The incumbent of this position develops and executes short- and long-range goals through the Capital Improvement Program (CIP), Capital Budget and Maintenance Management Budget for OOD; facilitates the definition of program missions, goals, tasks, and resource requirements; and analyzes potential risks and future impact of decisions. Pro-actively and routinely identifies, mitigates and reports program risks. Job Duties: Responsibilities include: • Provide leadership, management and oversight of OOD Ordnance Engineering Services Division's Planning and Project Management, Maintenance and Equipment Branches and personnel. Coordinates with OOD operational managers as it related to sustainment of ordnance storage facilities and infrastructure. Provides oversight and management of Ammunitions and Explosives (A/E's) under contract and in-house personnel in the preparation of planning, design, construction and maintenance contract documents required for new construction, infrastructure renovation and short/long-term maintenance. • Ensures compliance with Federal, State, and Agency regulations, codes, and requirements compliance related to capital projects, land use, and facility maintenance, to include but not limited to construction plans and specifications, Uniform Building Codes, and other appropriate documents in support of the OOD Facilities Capital Construction and Maintenance Plans. Oversees all environmental regulatory requirements (NEPA)/Cultural Resources are met for construction/renovation/maintenance activities. • Oversees Supervision Inspection & Overhead (SIOH) and construction management tasks to assure compliance with plans and specifications, and ensure project stays on schedule. Reviews and approves progress payment for consultants and contractors assuring the project stays within budget. Coordinate with Federal, State, and DEMA officials in new construction and renovation of State & Federal facilities to include but not limited to ordnance magazines, above and below ground utilities, buildings, roads and rails. Manage coordination all construction and maintenance projects with engineering operations and ordnance operations managers. Develop and execute plans & specifications, bidding process, contract management, and project closeout. • Develop and execute OOD Capital Project and Maintenance Budgets to support short-, near- and long-term facility sustainment. Prepares and manages budget estimates and execution for short- and long-range capital and maintenance projects. • Reviews, edits, and writes correspondence, reports, etc. relating to OOD facility and land management. Ensure agreed upon service levels and customer requirements are met. Develops methods to monitor program or area progress and take corrective action. • Reviews, edits, and writes correspondence, reports, etc. relating to OOD facility and land management. Ensure agreed upon service levels and customer requirements are met. Develops methods to monitor program or area progress and take corrective action. Knowledge, Skills & Abilities (KSAs): Knowledge of: • Both theoretical and practical aspects of project and facility maintenance management. • Organization's methodologies and tools. • Organization's policies and procedures. • Interrelationships among various internal & external organizational functions. • Budget management to include forecasting, modeling, invoice tracking and year and end close out. • Principles and practices of executive management as applied to personnel. Skilled in: • Effective communication both oral and written • Planning, organizing, coordinating, and supervising planning, design and construction and maintenance of projects using both contract and in-house assets or a combination of both. • Developing policies and procedures related to facility sustainment activities. • Problem solving and the ability to develop solutions and processes to meet needs. • Prioritizing and planning work activities; setting goals and objectives; using time efficiently; communicating activities and results as appropriate. • Excellent interpersonal, written and oral communication skills. • Using sound/current cost control practices and management methods during construction and maintenance activities to assure project stay on schedule and within budget. • Managing program budget and resource allocation. • Working cross-functionally to solve problems and implement changes. Ability to: • Apply best engineering and facility maintenance practices. • Work multiple activities with minimal guidance and oversight. • Work independently. • Provide organizational vision related to future activities and tasking. • Respond promptly to customer needs; takes a customer-centric approach to problem solving; solicits customer feedback to improve service; respond to requests for service and assistance; meets commitments; manages difficult or emotional customer situations; fosters relationships. • Lead personnel. • Manage programs based on repeatable standards and practices where possible, but also may require defining new approaches. • Resolve conflicts within and between projects or functional areas. Adapt to changing priorities and deadlines Selective Preference(s): Bachelor's degree in engineering or related field, 10 or more years of experience in project coordination, project management and program management (or equivalent experience) including at least 5 years in a supervisory position. Pre-Employment Requirements: • This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.) • In State & out of state travel required. • Candidates for this position will be required to submit to a criminal background investigation as well as possess the ability to achieve a favorable Tier 3 investigation for the purpose of obtaining/maintaining a Secret clearance eligibility and Common Access Card (CAC) within one year of hire. Benefits: The State of Arizona offers a comprehensive benefits package to include: • Sick leave • Vacation with 10 paid holidays per year • Health and dental insurance • Retirement plan • Life insurance and long-term disability insurance • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance Retirement: Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS). Contact Us: If you have any questions, please feel free to contact [email protected]. DEMA is a smoke-free work environment. ADA/EEO Employer The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer Advertised: 07 Nov 2024 US Mountain Standard Time Applications close: 14 Nov 2024 US Mountain Standard Time