Program Assistant III - Loudoun County Government : Job Details

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

The Loudoun County Office of Emergency Management, Safety & Security seeks a qualified candidate to fill the Program Assistant role. OEM facilitates, maintains, and enhances a comprehensive and integrated emergency management program to cultivate and sustain an engaged and resilient community through partnerships and collaboration. Additional information about the Department can be found at www.loudoun.gov/oem.

Under general direction of the Administrative Manager, performs complex administrative work supporting the Governance Structure for the Loudoun County Office of Emergency Management, Safety, and Security. Provide administrative support to personnel in a timely and effective manner in the following areas:

• Schedule meetings, compose and edit correspondence and spreadsheets.
• Provide support to the Department Director, Administrative Manager, and personnel as necessary.
• Prepares a variety of documents and reports neatly and accurately using established formats. This may include budget documents or special projects as assigned.
• Ensure that customer service to the public and other County agencies is conducted in an efficient, courteous, and timely manner.
• Responsible for the distribution of relevant information including front desk telephone inquiries and mail distribution.
• Responds to customer requests for services within established deadlines, providing accurate information in a courteous, professional, and efficient manner.
• Respond to unique or unanticipated requests for information or service by agreed-upon deadlines.
• Process requests to the purchasing agent for purchase, payment, and other purchasing documents within established deadlines, ensuring compliance with county requirements.
• Maintain and process documentation to the purchasing agent according to department policy for credit card purchases by personnel assigned to the Office of Emergency Management Safety and Security.
• Order and stock office supplies.

High school diploma or equivalent; three (3) years of related work experience with prior experience in an administrative capacity requiring research and reporting; or equivalent combination of education and experience. Associate degree preferred.

Successful candidates will undergo background checks as required.