Program Coordinator, The Foundry - The Rector & Visitors of the University of Virginia : Job Details

The University of Virginia seeks a Program Coordinator to join The Foundry, UVA's pan-university student entrepreneurship support center. The Program Coordinator plays an essential role in creating and maintaining a welcoming space where students and alumni can connect with each other, build their businesses, find mentorship, and start their entrepreneurial journeys.

This position is responsible for the day-to-day operations of The Foundry space and coordinates student-facing programming and events. The Program Coordinator ensures that The Foundry remains a safe and productive environment where any student can explore their entrepreneurial ideas.

Students:

• Serves as the primary point of contact for students utilizing The Foundry space
• Coordinates student access and scheduling for The Foundry facilities
• Supports student entrepreneurship events and programs
• Assists students in accessing Foundry resources and connecting with mentors
• Maintains communication channels with student entrepreneurs and organizations.

Faculty & Staff:

• Coordinates with faculty and staff for space usage and programming needs
• Supports the execution of faculty-led workshops and events
• Assists in maintaining relationships with various schools and departments
• Facilitates cross-departmental collaboration for entrepreneurship initiatives.

Space Management:

• Oversees daily operations of The Foundry facility
• Manages space scheduling and reservations
• Ensures proper maintenance and organization of the space
• Maintains inventory of supplies and equipment
• Coordinates with facilities management for maintenance needs.

Primary Responsibilities:

Program Support and Event Management:

• Coordinates the planning, implementation, and execution of The Foundry's events and programs
• Manages event logistics including scheduling, room setup, catering, and technology needs
• Maintains program calendars and coordinates with various stakeholders
• Supports student venture programming and pitch competitions
• Assists with workshop and speaker series coordination.

Space Operations:

• Manages daily operations of The Foundry space
• Oversees space access and security protocols
• Coordinates space reservations and usage schedules
• Maintains organization and cleanliness of the facility
• Manages equipment and supply inventory.

Administrative Support:

• Maintains accurate records of space usage and program participation
• Processes program-related paperwork and documentation
• Manages communication channels including email, social media, and newsletters
• Supports budget tracking and expense processing
• Assists with data collection and reporting.

Community Building:

• Helps create a welcoming environment for all students
• Facilitates connections between students and mentors
• Supports student organization initiatives
• Assists in maintaining The Foundry's online presence
• Helps coordinate community-building events and activities.

Required Qualifications:

• Bachelor's degree and one year of professional experience or High School diploma with 5 years of relevant experience
• Demonstrated experience in program or event coordination
• Strong organizational and time management skills
• Excellent interpersonal and communication abilities
• Proficiency in Microsoft Office Suite and standard office technology
• Experience in space or facility management preferred
• Interest in entrepreneurship and innovation.

Preferred Qualifications:

• Experience in higher education or student programming
• Background in event planning or space management
• Knowledge of entrepreneurship ecosystems
• Experience with social media and communication platforms
• Demonstrated ability to work with a variety of populations
• Experience with budget tracking and reporting.

Technical Skills:

• Proficiency in Microsoft Office Suite
• Experience with event management software
• Familiarity with social media platforms
• Knowledge of basic audio/visual equipment
• Understanding of space management systems.

Success Metrics:

Space Management:

• Maintain 85%+ student satisfaction with Foundry space and resources
• Process 95% of space requests within 24 hours
• Complete weekly facility inspection reports with 100% compliance
• Maintain accurate inventory with monthly audits.

Event Management:

• Successfully execute 30+ events per semester
• Achieve 90% on-time start rate for all events
• Maintain 85%+ participant satisfaction rating for events
• Complete all event setup/teardown checklists with 95% accuracy
• Process post-event reports within 48 hours.

Community Engagement:

• Respond to 90% of student inquiries within 24 hours
• Maintain updated calendar of events with 2-week advance notice
• Achieve 80% attendance rate for registered events
• Generate monthly engagement reports tracking space usage and event participation
• Build and maintain relationships with 10+ student organizations.

Administrative Efficiency:

• Complete monthly budget reconciliation with 100% accuracy
• Submit all required reports by established deadlines
• Maintain updated documentation of all operational procedures
• Process vendor payments within established timeframes
• Track and report key metrics monthly.

About the Position:

This position offers an exciting opportunity to support student entrepreneurs and help build a vibrant entrepreneurial community at UVA. The ideal candidate will be organized, enthusiastic about supporting student success, and capable of managing multiple priorities in a dynamic environment. The Program Coordinator must be available to work some evening and weekend hours as required for events and programs. This is an on-site position located at The Foundry in Charlottesville, VA. We seek candidates committed to building an inclusive community that fosters diversity and excellence.

The anticipated salary range is anticipated to be $45,000.00 - $65,000.00, commensurate with experience and qualifications. This is a full-time, 40 hours per week, exempt level, benefited position operating during regular business hours, with the occasional need to work outside traditional business hours to attend events, conferences, or community gatherings. Visit here for more information on the benefits of working at UVA. Employees' benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off
• Parental and Community Service Leave
• Health plan with options to meet healthcare and financial needs available immediately
• Retirement benefits
• Tuition and professional development benefits after the first six months of employment
• Employee wellness program featuring activities to earn up to $500/year.

This is a restricted position with two years of initial funding. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

To Apply:

The position will remain open until filled. Please use Apply Now to access the application, search for R0067762. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.' Complete an application online with the following documents:

• Resume
• Cover letter

Upload all materials into the resume submission field. Applications that do not contain all required documents will not receive full consideration. References will be completed via UVA's standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.For questions about the application process, please contact Michele Jarman, Academic Recruiter.

Physical Demands:

The position will require physical activity such as light lifting, bending, and stooping, in addition to the use of desktop computers in an office environment. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.