Program Management Specialist - Bowie State University : Job Details

Job Posting: JR100605 Program Management Specialist (Open) Department: BSU Provost Office Position Type: Non-Regular Fixed Term (Fixed Term) Open Date: 11-18-2024 Close Date: $50,000 Job Description: PURPOSE: The Program Management Specialist provides administrative support to ensure the efficient operation of the Graduate Resource Center. The specialist acts as a point of contact for internal and external stakeholders and contributes to the overall success of the program under the coordinator's supervision. Duties & Responsibilities:

• Administrative Support:
  • Perform general administrative tasks such as answering phones, managing correspondence, and maintaining office supplies.
  • Prepare and edit documents, reports, and presentations.
  • Handle requests for information and data.
• Scheduling and Coordination:
  • Schedule and coordinate meetings, appointments, and events.
  • Assist in the planning and execution of program activities and events.
  • Maintain calendars and ensure timely communication of schedule changes.
• Communication:
  • Serve as a liaison between program staff, participants, and external stakeholders.
  • Draft and distribute program-related communications.
  • Respond to inquiries and provide information about program services.
• Program Support:
  • Assist in the development and implementation of program policies and procedures.
  • Coordinate program evaluations and assessments.
  • Provide support for program improvement initiatives.
  • Maintain operations and correspondence of GRC services for graduate school community
• Professional Development:
  • Stay current with best practices in graduate education and student services.
  • Attend relevant conferences, workshops, and training sessions.
  • Network with other professionals in the field to exchange ideas and resources.

Minimum Qualifications:

• Strong personal motivation, self-management, and attention to detail; ability to take responsibility for meeting deadlines and making progress without direct supervision
• Strong organizational and time management skills.
• Capacity and interest in learning new software and work routines; flexibility in responding to new projects and tasks as they arise.
• Strong spoken and written communications skills. Employee must be articulate and tactful, ready to work directly and frequently with faculty, staff and students.
• Ability to handle confidential information with discretion.
• Flexibility to work occasional evenings or weekends as needed.

Preferred Qualifications:

• Bachelor's degree required. Minimum of two years related work experience with administrative work in a university setting.
• Experience that has provided the knowledge, skills, and abilities required for full job performance. Education can substitute for experience on a year-for-year basis, with 30 college credits equating to one year of experience.

Conditions of Employment:

• Environment: Office setting with occasional off-site meetings and events.
• Physical Demands: Sitting for extended periods, using a computer, and occasional lifting of up to 25 pounds. Traversing the BSU campus for various events, workshops, and overseeing different GRC locations. Setting up and breaking down resource tables, carrying retractable banners, distributing informative materials to students in the BSU community, and more.
• Please be advised, COVID-19 vaccinations are not required but strongly encouraged for faculty and staff for employment at Bowie State University. This protocol is subject to change.
• Flexible schedule to meet needs of graduate students.
• Non-Union Position.

Bowie State University offers an excellent benefits package! This includes tuition remission including eligible dependents; choice of medical/vision plans, Carefirst BC/BS, United Health Care and Kaiser plans, dental, prescription, life insurance, and training and development. This position is grant-funded. Additional Job Information: Bowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are and shall be in conformity with all pertinent Federal and state laws of nondiscrimination including, but not limited to: Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, the Age Discrimination Act, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Federal Executive Order No. 11375, and Article 49B of the Annotated Code of Maryland. This commitment applies in all areas and embraces faculty, staff, and students. Equal opportunity of access to academic and related programs shall be extended to all persons. Bowie State University shall have as its firm objective equal opportunity in recruitment and hiring, rate of pay, all other promotions, training, retention and dismissals, for all employees and applicants for employment. The University will stress equal access for employees and applicants for employment to all programs and services provided by the University both on and off campus. The University will also provide equal opportunity and an atmosphere of nondiscrimination with respect to women and members of minority groups in all its operations. In addition, the University shall promote equal opportunity and equal treatment through a positive and continuing Affirmative Action Program. The University makes, and will continue to make, reasonable accommodations to promote the employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship on the University's business. In addition, employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in, or may have engaged in, activities such as filing a complaint, assisting or participating in an investigation, compliance review or hearing, or opposing any act or practice made unlawful, or exercising any other right protected by Section 503 of the Rehabilitation Act of 1973, as amended or the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended.