Program Manager - Dartmouth College : Job Details

Position DetailsPosition InformationPosting date: 11/13/2024 Closing date: Open Until Filled: Yes Position Number: 1129140 Position Title: Program Manager Department this Position Reports to: Faculty Advisory Chair, Literary Arts Bridge Hiring Range Minimum: $60,800 Hiring Range Maximum: $76,000 Union Type: Not a Union Position SEIU Level: Not an SEIU Position FLSA Status: Exempt Employment Category: Regular Part time w/end date Scheduled Months per Year: 12 Scheduled Hours per Week: 20 Schedule: Location of Position: Hanover, NH Remote Work Eligibility?: Onsite only Is this a term position?: Yes If yes, length of term in months.: 12 Is this a grant funded position?: No Position Purpose: To effectively manage the administrative, operational, and fiscal functions of The Literary Arts Bridge (The Bridge), ensuring smooth day-to-day operations, programmatic excellence, and active support for faculty, students, and staff. The role encompasses operations management, program planning, communication oversight, and financial administration to advance the mission of The Bridge and support its diverse activities. Description: Required Qualifications - Education and Yrs Exp: Bachelors or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities: Education & Experience

• 3-5 years of related administrative, financial, or operational management experience.

Skills, Knowledge & Abilities

• Strong planning, organizational, and time management skills with the ability to balance multiple priorities.
• Experience managing and supervising staff or student workers.
• Strong verbal and written communication skills, with the ability to work well with diverse groups.
• Knowledge of accounting, budgeting, and financial policies.
• Proficient in business and internet applications (e.g., Microsoft Office, Google Suite, financial systems).
• Ability to take initiative and adapt to direction from the Director.
• Detail-oriented and accurate in all tasks.
• High integrity and ability to maintain confidentiality.
• Able to work both independently and as part of a team.
• Creative and proactive in planning for organizational needs.
• Experience fostering an inclusive environment and building positive relationships with faculty, students, staff, and partners.

Preferred Qualifications:

• Bachelor's degree in business administration, communications, arts management, or a related field.
• Experience within an academic, arts, or nonprofit setting.
• Experience in event planning or program management.
• Prior work experience in higher education or literary arts organizations.
• Familiarity with website content management systems ( CMS ) and social media platforms for marketing
• purposes.
• Experience with financial management software and student recruitment/onboarding processes.

Department Contact for Recruitment Inquiries: Peter Orner Department Contact Phone Number: [email protected] Department Contact for Cover Letter and Title: Peter Orner Department Contact's Phone Number: Equal Opportunity Employer: Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged. Background Check: Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Not an essential function Special Instructions to Applicants: This position is a 12-month term position. Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Additional Instructions: Hiring range listed is based on a 1.0 FTE annual salary. The salary for this position will be pro-rated. Quick Link: Key AccountabilitiesDescription: Operations Management

• Serves as the primary administrative point of contact for The Literary Arts Bridge, handling general inquiries and providing operational support.
• Oversees a range of administrative and fiscal activities, including budget management, supervision of student interns/workers, marketing efforts, publicity coordination, and internal/external correspondence.
• Develops, updates, and maintains essential operational documents, such as manuals, calendars, and staff responsibility guides.
• Coordinates and schedules the use of office and event spaces for faculty, students, staff, and visitors, ensuring optimal space utilization.
• Manages office, kitchen, and bathroom supply inventory to ensure all spaces are well-equipped.

Percentage Of Time: 40% Description: Program & Project Planning

• Leads the planning, execution, and staffing for all Bridge-related activities, including events, receptions, workshops, dinners, award ceremonies, and meetings.
• Collaborates with stakeholders to ensure successful event outcomes, including scheduling, logistics, and resource allocation.

Percentage Of Time: 20% Description: Communications Management

• Manages and implements marketing and publicity efforts to promote The Bridge's events and activities to a broad audience.
• Maintains and updates The Bridge's website, ensuring timely and accurate information dissemination.
• Works closely with the Advisory Committee Chair to craft and distribute internal and external communications, raising awareness of The Bridge's programs and opportunities.
• Curates and archives historical, promotional, and publicity materials to preserve the legacy and ongoing activities of The Bridge.

Percentage Of Time: 20% Description: Financial Management

• Oversees the preparation and processing of financial transactions, including payables, deposits, and journal transfers, in compliance with institutional policies.
• Coordinates the development of the annual budget and prepares regular financial reports for leadership review.
• Manages the recruitment process and oversees appointment and payroll activities for student staff, ensuring smooth onboarding and payment procedures.
• Monitors and reconciles accounts to ensure expenditures align with budget policies and approved proposals.

Percentage Of Time: 20%Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. Performs other duties as assigned.