Program Support Assistant - Center for Veterans Issues : Job Details

Job PurposeThe overall purpose of the Program Support Assistant is to support the Transition in Place (TIP) and Grant & per Diem programs in an administrative and programmatic role as well as support the VP of Housing and Development. The incumbent is responsible for helping ensure the effective and efficient operation of the TIP & GPD programs and needs extraordinary attention to detail.Qualifications

• Associate degree or equivalent from a two-year college or technical school
• Three to five years of experience or training in Human Services administration
• Able to pass a criminal background check and driving record as it relates to the position

Duties and Responsibilities

Assist the VP/director with all aspects of the VP's responsibilities as requested

Assist in the planning and coordination of the weekly meetings and public events

Log donations, prepare thank you letters, etc... in accordance with financial policies and procedures

Assist in the coordination of other public events and public relations

Draft correspondence and other documents including letters, memos, grants, etc. . . .

Manage office operations including ordering supplies, maintaining office equipment as well as processing incoming and outgoing mail

Maintain agency databases and perform entry/exits into the HMIS system

Set up and maintain distribution lists in Outlook

Create and maintain central office records and files to include contracts and related documents as well as archival material

Maintain calendar and periodically set up meetings for VP/Director

Coordinate agenda for TIP Program staff meetings, prepare notes and assignments from meetings and e-mail to participants

Conduct preliminary client interviews in support of the TIP Case Managers

Schedule, set up and confirm appointments/meetings for participants

Assist Case Managers & program staff with client follow-up & data entry

Perform all other duties as assigned by the Director/VP, including those involving collaboration with other staff

Contact veterans daily and record the method by which they respond

Deliver monthly checks to property owners

Prepare receipts and complete purchase requisition

Conduct/perform wellness checks

Other duties as assigned

Have a positive and can-do attitude and be a team player