Project Administrative Assistant - Pro Mach : Job Details

At ProMach, we're looking for people who want to shine. You'll have opportunities to take your career in the direction you want. You can be creative. Strategic. Persuasive. Influential. Mechanical marvel. Customer service authority. Meticulous. A closer. A futurist.

You'll be challenged and rewarded. Improve our customers' packaging performance and efficiency every day. Help build the future of packaging automation. We're proud of that and hope you will be too.

Do we have your attention? Keep reading.

The Project Administrator for Zarpac oversees and performs administrative activities as they apply to project execution and provides organizational and logistical support to the quoting and execution teams (Inside Sales Representatives, Project Managers, Controls Engineers, and Applications Engineers). This position reports to the General Manager and is located in our Greenville, SC office (main office for Pro Mach Integrated Solutions / Zarpac U.S.).

Are you excited about this work?

* Collaborate with project managers for seamless execution of projects.

* Enter customer orders into organization ERP system and generate invoices and invoicing schedules.

* Generate and submit order confirmations.

* Execute project closeouts in organization ERP system.

* Assist project management team with maintenance of project schedules.

* Assist project management team with preparation and maintenance of testing and validation documents.

* Organize, manage, and maintain control of physical and digital documentation for the organization.

* Attend project meetings, document and publish meeting minutes.

* Utilize pricing tools/guidelines or communicate with vendors to ensure purchase orders are issued for material shipment and on-time delivery.

* Assist with project budget maintenance by tracking expenditures for current and predicted costs. Ensure timely and accurate invoicing to customers.

* Prepare labor production reports.

* Support human resources team with onboarding execution and paperwork submittals for new employees.

* Generate purchase orders for office support systems (internet, lease payments, business license, printer contracts and supplies, etc.).

* Maintain appropriate inventory level for office supplies including generating purchase orders for office support systems (business license, printer contracts, and other office support related contracts).

* Reconcile monthly corporate purchasing card activity.

What's in it for you?

There's no monopoly on innovative ideas or limits to how far you can advance with our team. We offer an open, communicative environment that fosters individual initiative. We pride ourselves in being a company where people are happy and choose to build a career.

In addition to growth opportunities, as a ProMach employee, you receive more than just a paycheck. Total compensation includes your salary, comprehensive medical/dental programs, as well as life insurance, a generous paid time off program, and a retirement savings plan with a company match. And because we understand the importance of feeling protected, there is no waiting period for benefits - you are eligible on your first day of employment!

If this sounds like you, we want to connect!

* Three years administrative related experience and/or training; or equivalent combination of education and experience.

* College degree preferred but not required.

* Experience with ERP and MRP systems.

* Excellent computer skills.

* Mathematical ability required; must be able to figure percentages and maintain balance on all aspects of project financials.

* Excellent written and oral communication; including spelling and grammar. This individual will interact with the project manager, engineering, support contractors, and the customer/end-use facility operators.

* Prior experience with inventory management, creating and researching invoices.

* Must be detail oriented with great attention to detail and strong analytical abilities.

* Strong background with use of Microsoft Word, Excel, and other associated software

* Exposure to MS Project

Pro Mach, Inc. was named to the Inc. 5,000 list of the fastest growing private companies in the U.S. seven times. We continue to introduce innovative products, enter new markets, expand our global presence, and actively acquire new capabilities.

We have the rewards, opportunities, and the market strength of a large organization combined with the entrepreneurial culture of a small, fast-paced company. You will enjoy the benefits of working with a growing company that competes globally with the personal touch and feel of a smaller company where you can make an impact every day.

Curious about life at ProMach? Follow us on LinkedIn, Twitter, and Instagram!

ProMach is an Equal Opportunity Employer. Pro Mach uses E-Verify to verify employment eligibility of all new hires to work in the United States. Pro Mach is a drug-free workplace.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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