Project Assistant/Expeditor - Columbia Energy : Job Details

Project Assistant/ExpeditorAbout Columbia Energy Columbia Energy & Environmental Services, headquartered in Richland, WA, is a well-established small business with a proud history of delivering comprehensive solutions in engineering, design, fabrication, instrumentation and controls, and other specialized services. With deep expertise in fixed-price design/build/test projects, we serve both federal and commercial clients, consistently delivering reliable results through innovation and technical precision. Our collaborative and experienced team is committed to providing practical, client-focused solutions tailored to address a wide range of challenges. Recently, we expanded our operations to Idaho Falls, ID, reflecting our ongoing growth and dedication to broadening our capabilities. We take pride in maintaining a strong reputation for quality and integrity while meeting the unique needs of each client we serve. Why Join Columbia Energy? At Columbia Energy, we foster a supportive and innovative environment where team members can thrive. As a small business with ambitious goals, we value initiative, teamwork, and the drive to make an impact. This role offers the opportunity to work on meaningful projects while advancing your career in a company that values organization, efficiency, and collaboration. Position Overview We are seeking a self-motivated Project Assistant/Expeditor to join our growing team. This role is ideal for a highly organized individual who thrives in a fast-paced environment and enjoys problem-solving, multitasking, and keeping projects on track. The Project Assistant/Expeditor plays a key role in ensuring smooth project execution by tracking materials, coordinating schedules, and maintaining clear communication between internal teams and external stakeholders. This position supports the success of fabrication and engineering projects by managing documentation, expediting workflows, and providing administrative support to project managers. This is a full-time position; however, part-time candidates are encouraged to apply. Essential Responsibilities

• Project Coordination: Assist project managers with tracking materials, fabrication progress, and project records to ensure projects stay on schedule and meet client requirements.
• Scheduling & Expediting: Support project scheduling efforts by coordinating with teams, suppliers, and subcontractors to ensure timely progress and material availability.
• Communication & Documentation: Maintain accurate project documentation, ensuring clear and consistent communication across project teams.
• Cross-Team Collaboration: Work closely with engineers, technicians, production staff, and project managers to optimize workflow and support timely project execution.
• Problem-Solving: Identify potential challenges in project timelines or material deliveries and collaborate on solutions to keep projects moving forward.
• Multitasking & Organization: Manage multiple projects simultaneously while maintaining detailed tracking and proactive communication.
• Vendor Coordination: Work with suppliers and vendors to confirm material delivery schedules, resolve procurement delays, and track order status to minimize project disruptions.

Required Qualifications

• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities in a fast-paced project environment.
• Effective communication skills, both written and verbal.
• Positive attitude with a collaborative mindset and willingness to support team success.
• Proficiency in Microsoft Office Suite (Excel, Teams, Outlook, and Project).
• Ability to be mobile in an industrial environment as needed.

Preferred Qualifications

• Experience supporting engineering, fabrication, or manufacturing projects.
• Familiarity with work orders, work packages, and procedural documentation.
• Experience working with government-regulated projects (Department of Energy or similar) is a plus but not required.
• A self-motivated and solutions-oriented mindset with a focus on project success.
• Ability to identify and implement process improvements for increased efficiency.

Core Competencies

• Reliability & Consistency: Demonstrates strong time management and organizational skills to ensure deadlines are met, project tracking is accurate, and all necessary documentation is up to date. Maintains a proactive approach to expediting materials and resolving project roadblocks.
• Effective Communication: Clearly conveys project updates, material status, and schedule changes to project managers, engineers, technicians, and production teams. Actively listens and responds to inquiries in a timely and professional manner, ensuring all stakeholders have the information they need to keep projects moving forward.
• Ethics & Professionalism: Maintains integrity, accountability, and confidentiality in all project-related interactions. Fosters positive working relationships across teams and external partners by demonstrating respect, transparency, and a solutions-oriented mindset.
• Commitment to Excellence: Supports project success by maintaining high standards in documentation, workflow coordination, and problem-solving. Takes initiative in identifying inefficiencies and improving processes to enhance overall project performance and delivery.

Application Requirement - Read Before Applying All application questions must be answered in full. Incomplete applications will be automatically disqualified. Do not leave responses blank or enter placeholders such as N/A, . , or irrelevant answers. Thoughtful and complete responses are required to move forward in the hiring process. Equal Opportunity Employer Columbia Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status, or any other characteristic protected by federal and state law. We look forward to your application.