Project Assistant (Transition Lead), Item #06658 - State of New york : Job Details

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Review Vacancy

Date Posted 12/04/24

Applications Due12/18/24

Vacancy ID174993

* Basics

* Schedule

* Location

* Job Specifics

* Contact

NY HELPNo

AgencyState Comptroller, Office of the

TitleProject Assistant (Transition Lead), Item #06658

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $84156 to $84156 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address Office of the New York State Comptroller, Division of Human Resources

110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications The incumbent must have at least seven (7) years of experience in outreach, training, communications, marketing, customer service* or public relations.

This experience must include the following, which may be concurrent:

* One (1) year of supervisory experience. AND

* Three (3) years of experience providing operational assistance and support, over the phone or in person, regarding program specific processes and procedures OR three (3) years of experience in the development or delivery of training regarding detailed policies, procedures or technology.

An Associate's Degree may be substituted for two (2) years of general experience.

A Bachelor's Degree may be substituted for four (4) years of general experience.

* Customer service is defined as dealing with many different individuals on a continuous basis where verbal communication is the primary aspect for accomplishing the duties of the position. Qualifying experience could include call center agent, customer service representative, sales representative providing information and service, or telemarketer. Non-qualifying experience includes cashier, fast-food worker, gas station attendant, or security guard.

Duties Description Under the direction of the Project Assistant (SG-25), Employer Readiness Assistant Manager, the Project Assistant (SG-23), Transition Team Unit Lead, will serve on the Redesign Employer Readiness Team. The team is designed specifically to communicate with, support and ensure adequate knowledge and training for all stakeholders of the new retirement benefits administration system - with a focus on the approximately 18,000 employer contacts NYSLRS interacts with on a regular basis. The Incumbent will be responsible for, but not limited to, helping to lead a unit of Transition Coaches who will prepare employers for new employer reporting and member enrollment functionality through Retirement Online and to guide employers through the certification process; training and certifying employers in the processes to successfully submit transactions in the Enhanced format, and providing assistance and support to employers through their transition as well as after transition is complete. Transition teams will be formed to move groups of employers through the transition process, support phase and ongoing operations, in a managed timeframe.

Under the direction of an Employer Readiness Assistant Manager, the incumbent(s) shall serve as Transition Team Unit Lead, supervising a unit of SG-18 Transition Coaches helping to prepare employers for new employer reporting and member enrollment functionality through Retirement Online; guiding employers through Gold certification, training activities and subsequently successful report submission. Their duties may include, but are not limited to, the supervision, and coordination of the Transition Coaches in the performance of their duties against team transition goals:

* Supervising Transition Coaches as they provide one-on-one coaching to assigned NYSLRS employers for the purposes of achieving Gold Certification, training activities, and subsequently successful report submission;

* Supervising the performance of Gold Certification activities of employers as assigned;

* Supervising team progress in helping assigned employers complete the enhanced file submission process as needed;

* Serving as an escalation point for Transition Coaches as they work one-on-one with employers as assigned, and as needed, to facilitate completion of required activities, including understanding of reporting error resolution, follow up on notifications, and familiarity with Retirement Online Employer pages (e.g. enrollment dashboard, improper withholdings, etc.);

* Facilitating escalated support needs of the Transition Coaches to ensure the team has access to the support needed, including Technical support and/or other subject matter expertise;

* Ensuring that Transition Coaches receive adequate training and knowledge transfer to meet their goals as they are hired or assigned to the team;

* Developing, or reviewing communications and training materials, as needed, to facilitate completion of required certification activities for employers;

* Supporting employers with the goal of creating successful participating NYSLRS Employers;

* Collecting and assessing data to support the monitoring and reporting of transition trends to validate the resource strategy and future staffing needs;

* Measuring status of assigned employers as determined by the Employer Readiness and Transition Team.

* Triaging and escalating of issues requiring the next level of support as needed;

* Serving as an escalation point to perform direct outreach to employers and/or service providers in support of Gold Certification activities through email or phone or in-person;

* Ensuring that information provided to impacted employer security holders to inform them of next steps for certification and/or training is effective and meaningful to the target audience;

* Providing additional assistance to employers regarding registering for certification and training sessions; maintain schedules for Gold Certification and transition as necessary;

* Reviewing support materials for Gold Certification or retraining efforts, as necessary;

* Collecting and assessing data to support the monitoring, tracking and reporting of progress against goals and objectives;

* Ensuring that tracking, logistics, and strategic support is provided to the Transition Coaches and employers for certification activities;

* Promoting a team culture that values first contact resolution for employers.

Additional Comments Knowledge, Skills, and Abilities:

* Demonstrated experience in public speaking.

* Demonstrated experience in supervising staff and work activities.

* Demonstrated ability to prepare, understand and interpret often complex written materials and design and present curricula to diverse audiences.

* Excellent oral, written and interpersonal communications skills with the ability to communicate clearly and effectively.

* Demonstrated ability to work independently, as well as effectively in a team environment.

* Experience working successfully on a Project with a deadline driven environment where accuracy and attention to detail is required.

Telecommuting:

The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency's mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee's primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.

Reasonable Accommodation:

The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) ###-####.

Equal Opportunity Employment:

The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

Name David Heaphy

Telephone 518#######

Fax (518)-###-####

Email Address [email protected]

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on ApplyingSubmit a clear, concise cover letter and resume to , no later than December 17, 2024.

Unofficial transcripts and/or templates will be required for certain positions. To access this job vacancy, copy the link and paste it into your web browser. Documents must be sent as unlocked and accessible attachments.

Reference Item #06658-DJH on your cover letter for proper routing.

If you have questions about this vacancy, please contact this Division representative:

Division contact: Cara Davidson, [email protected]

Please also submit a completed copy of this template with your application materials. Interview selection is based solely on the information you provide in this document.

Be sure to submit an unofficial copy of any transcripts you may have with your cover letter and resume if using a degree as an experience substitution for this title.