Project Coordinator - Bayside Solutions : Job Details

Project Coordinator

W2 Contract

Salary Range: $83,200 - $104,000 per year

Location: Menlo Park, CA - Hybrid Role

Job Summary:

This position requires a detail-oriented individual with strong organizational skills and a passion for the Life Sciences industry. The ideal candidate will collaborate closely with project managers, scientists, and cross-functional teams to ensure projects are completed on time, within scope, and on budget.

Duties and Responsibilities:

• Assist in the planning, execution, and monitoring of projects. Maintain project schedules, track milestones, and manage project documentation.
• Serve as a liaison between project teams, stakeholders, and external partners. Facilitate communication and collaboration to ensure alignment and resolve any issues that arise.
• Attend various meetings and take meeting minutes. Follow up on action items.
• Assist with the setup and maintenance of projects using applicable management software.
• Monitor and respond to the need for office administrative tasks.
• Prepare and maintain project-related documentation, including project plans, progress reports, and meeting minutes. Ensure all documentation is accurate and up to date.
• Monitor project budgets and expenses. Assist in resource allocation and ensure the efficient use of project resources.
• Ensure that projects adhere to regulatory requirements, company policies, and industry standards. Assist with the preparation of regulatory submissions and audits.
• Identify potential project risks and develop mitigation strategies. Monitor and report on risk factors to ensure timely resolution.
• Provide regular updates to project managers and stakeholders on project status, progress, and any issues or delays.
• Assist with administrative tasks such as scheduling meetings, organizing project files, and preparing presentations.

Requirements and Qualifications:

• Bachelor's degree in life sciences, biotechnology, business, or a related field
• At least 2-3 years of experience in project coordination or management within the biotech or life sciences sector.
• Experience with Microsoft Office and Smartsheet
• Excellent organizational, communication, and time management skills are required.
• Strong interpersonal and problem-solving skills are preferred.
• Able to effectively prioritize tasks.

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate.

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