Project Coordinator - Turlock Irrigation District : Job Details

Salary: $6,414.00 - $8,186.00 MonthlyLocation : Turlock, CAJob Type: Full TimeJob Number: 1794Department: HYDROELECTRIC DEPARTMENTOpening Date: 01/10/2025Closing Date: 1/17/2025 4:30 PM PacificDescription JOB SUMMARY Under general direction, and acting with independent judgment and discretion, coordinates project tasks related to the planning, design, construction, and operation and maintenance of the District's generation, distribution, and irrigation infrastructure. Tasks will generally include project planning and budgeting support; task management and organization; management and tracking of regulatory compliance requirements; compliance with District contracts; coordination of various meetings or presentations; management and implementation of training programs; coordination and management of vendor and contractor contracts and related District projects; document management; and other project coordination tasks as needed. Examples of Duties DUTIES AND RESPONSIBILITIES Works closely with department managers, engineers, project managers, and other professionals, to coordinate, manage and lead as appropriate various project tasks in the management, planning, design, construction, and operation and maintenance of the District's facilities, assets and infrastructure. Prepares budgets for capital and/or operation and maintenance projects; interprets and evaluates expense reports; estimates end of year forecasts; produces cash flow forecast; and prepares and presents reports to others including District management personnel and Board of Directors. Provides management and support of vendor and contractor accounts, including agreements, purchase orders, change orders; communicates as a District representative with outside vendors and contractors as necessary for the management of District contracts. Management and coordination of aspects of the District's various safety and regulatory programs, including regulatory compliance and correspondence, deadlines, submittal requirements, maintenance tasks, training, quality control and inspection plans, temporary emergency action plans, various task lists; and management of other documents and programs under the relevant program. Leads meetings and presentations, including correspondence, planning, assembling presentation material, and presenting to various audiences as a District representative. Researches, interprets, prepares, coordinates, and executes training programs related to assigned programs, or other capital or operation and maintenance projects, or other District purposes. Prepares and updates studies, reports, safety plans, procedures, checklists, and promotes management's document related efforts. As a District representative, provides public noticing, interacts with the public, conducts outreach, and presents at organizations and public meetings. Researches and recommends grant programs. Administers and coordinates grant programs, including communication with regulatory agencies and subject matter experts. Tracks, coordinates and ensures compliance with requirements of grants and grant applications. Identifies and reviews Federal, State, local, and TID policies, regulations, and guidelines and requirements for projects; organize and manage various submittal and correspondence requirements. Comply with all District rules, regulations, policies and procedures, and demonstrate high ethical and professional standards; develop and manage programs and/or plans for implementing such requirements. Travel to various locations within TID's boundaries, and potentially long distance travel, including overnight travel for project or training purposes may be required. Perform other related duties as required or assigned. Typical Qualifications QUALIFICATIONS Any combination of experience and education that would likely provide the required skills and abilities is qualifying. A typical way to obtain the skills and abilities would be: Education Usually exhibited by a person with an Associate's degree from an accredited college with emphasis in business, planning, engineering, or similar field. Documented and proven job knowledge/experience and ability may be substituted for education. Possession of a Project Management Professional Certificate (PMP) from the Project Management Institute, Inc. (PMI) or Certified Project Professional (CPP) credential from the International Association of Project and Program Management (IAPPM) is desirable. Experience Preferred experience in the areas of planning, engineering, and/or construction of projects in either private or public sectors. Skills and Abilities Interpersonal and Communication: Ability to interact and communicate clearly and concisely, both orally and in writing with a broad spectrum of employees and groups; work cooperatively to maintain good working relationships with internal and external individuals; and ability to work well with others in a team environment. Technical and Analytical: Technical writing skills; knowledge of Microsoft Office tools such as Word, Excel, PowerPoint, and Project; ability to prepare, update, and manage various documents such as plans, studies, reports, policies, and programs; ability to review, interpret, analyze, and manage financial and contractual information; ability to create and maintain accurate records, files and reports. Administration and Operations: Ability to manage, organize, and coordinate projects and tasks; must be able to handle a large number of tasks simultaneously; ability to train, coach, and assist others and make presentations effectively to a large audience; must have excellent organizational and time management skills. Supplemental Information Necessary Special Requirements Possession of an appropriate California driver's license. Must file a Statement of Economic Interest in compliance with Governmental Code Section 8100. Sign & Acknowledge a Confidentiality Agreement.SELECTION CRITERIAItem Percentage Required to Obtain a Passing Score Oral Interview 70% Medical ExaminationThis position may require a medical examination to determine medical fitness for performing the duties assigned to the position or classification. The Turlock Irrigation District is an Equal Opportunity Employer. It does not discriminate on the basis of, race, color, ancestry, religious creed, national origin, sex, physical and mental disability, medical condition (cancer related), age (over 40), and marital status. Assistance is available in filling out job applications for disabled individuals. The Turlock Irrigation District's bargaining unit positions are a part of an agency shop. Applicants will be subject to drug testing in accordance with FHWA regulations, when the position requires a Commercial Driver's License. The Turlock Irrigation District provides reasonable accommodations to applicants and employees with a disability in accordance with federal and state law. SUBMIT APPLICATION TO: Human Resources Department, via our web site at www.tid.orgPOSTINGAll applicants may apply beginning Friday, January 10, 2025 until Friday, January 17, 2025 at 4:30 p.m.Internal CandidateNote: Please refer to TIDEA MOU Section 20.2 and/or MSPC Section 26.13for additional wage information.Human Resources(209) ###-####EMPLOYEE BENEFITS SUMMARYThe following summary of benefits is provided by the Turlock Irrigation District for employees filling regular full time positions.Holidays: 12 paid holidays per calendar year Sick Leave: 12 sick leave days per calendar year with no accumulation limitVacation:M.S.P.C. Non-Bargaining Unit2 weeks (7 month through 2nd year)3 weeks (3rd year through 5th year)4 weeks + 1 day(6th year through 14th year)5 weeks (15th year through 24th year)5 weeks + 3 days (25th year & thereafter)1 Floating HolidayHealth Insurance is provided by the District and administered through our Third Party Administrator. Turlock Irrigation District utilizes the Anthem Blue Cross Prudent Buyer PPO Network. Out-of-pocket expenses can be limited if Anthem Blue Cross plan providers and hospitals are used. Employees have a choice of a PPO Plan or a HDHP (High Deductible Health Plan) during open enrollment or a qualifying event as per IRS plan guidelines.Prescription Insurance is administered by Express Scripts. We have a four-tiered co-pay structured plan: generic; formulary; non-formulary; & specialty. For maintenance medications, the Express Scripts Mail Order plan is most cost effective.Dental Insurance is provided by the District and administered through Delta Dental PPO Network. Preventative benefits are paid at 100%; basic benefits are paid at 80%, crowns, jackets and cast restoration benefits are paid at 50%. The District offers a voluntary Base Plus Buy-Up plan. Employee costs are minimized when utilizing a Delta Dental PPO Dentist/Orthodontist.Vision Insurance is provided by the District and administered through VSP. Employee costs are minimized when utilizing a VSP Optometrist. The District offers a voluntary Buy-Up Vision plan.Flexible Spending Account (Section 125) is made available to employees to cover health and/or dependent care expenses on a pre-tax basis. A flexible spending account credit card is provided by BCC for health care reimbursable expenses as per IRS regulations.Health Savings Account is made available for those employees electing the High Deductible Health Plan (HDHP) only. A Health Savings Account credit card is provided by BCC for health care reimbursable expenses as per IRS regulations.Life Insurance & Accidental Death & Dismemberment Insurance is provided by the District through VOYA Employee Benefits. Coverage amount is two times the employee's annual base salary. The maximum benefit is $200,000.Supplemental Life Insurance (Employees/Dependents) is available to District employees on a voluntary basis from VOYA Employee Benefits. Employees may elect up to $500,000, in addition to electing spousal coverage up to a maximum of $100k.Long Term Disability is provided by the District and administered by VOYA Employee Benefits. The benefit may reimburse up to 66.66% of basic monthly earnings.Deferred Compensation (457b plan) is available on a voluntary basis to District employees. Contributions are made before taxes through payroll deductions. Employees can authorize withholdings per IRS guidelines. Catch up provisions are available at age 50.Social Security/Medicare participation is required for all employees. The District matches the employee contribution.Retirement Benefits are provided by the District with a contribution by employees. The Defined Benefit Plans are based on date of hire, age, years of service, and average monthly salary at the age you elect to retire. Please refer to the appropriate retirement plan document based on date of hire.Educational Assistance Program provides employees financial assistance for occupational related school courses.01 Describe your experience in working with engineers and contractors on a project. 02 Describe your experience with coordinating and leading group meetings. 03 Describe your experience with facility operations and maintenance. 04 Describe your experience with vendor, contractor or consultant contracts. Required Question