Project Management Coordinator - AMERICAN ASSOCIATION OF ADVERTISING AGENCIES : Job Details

DescriptionPosition Purpose:The 4A's Project Management Coordinator will assist various members of both the Media, Tech & Data and Talent, Equity & Learning Solutions teams. This position involves organizing project activities, managing timelines, and ensuring effective communication among team members and stakeholders. The ideal candidate possesses strong organizational skills, attention to detail, and effective communication abilities. Qualities essential to thrive in this role:

• Strong communication and organizational skills
• Attention to detail
• Competency to manage multiple priorities simultaneously
• Ability to exercise confidentiality and discretion

Position Responsibilities:

• Assist Media, Tech & Data practice area with the following:
  • PowerPoint presentations with formatting/design
  • Event management speaker coordination and support
  • Data-entry in Nimble/Salesforce for activity tracking
  • Point of contact for member team communication for event coordination
  • Administrative work
• Assist the Talent, Equity & Learning Solutions practice area with the following:
  • Data-entry in Salesforce for activity tracking
  • Point of contact for member team communication for event coordination
  • Administrative work

Requirements

• Proficiency in:
  • Microsoft Office Suite (Excel, Word, PowerPoint)
  • Google Workspace
  • Zoom
  • Teams
• Added Proficiencies a plus:
  • Asana Project Management Platform
  • Nimble Platform
  • Salesforce Platform
• Minimum one to three years' experience in fast-paced project support position
• Maintain a work ethic that mirrors organization's culture and values
• Ability to prioritize, multi-task and meet deadlines in a fast-paced environment
• Exercise sound judgement when dealing with sensitive and confidential matters
• Excellent written and oral communication skills
• Strong attention to detail and organizational skills
• Strong interpersonal and relationship-building skills
• Ability to work collaboratively and be a team player
• Strong track record of common sense, tact, and patience.
• Adaptable and open to ongoing change
• Respectful and professional at all times
• Tech savvy, can easily navigate booking and reservation systems