Project Manager - Westchester Medical Center : Job Details

Job Summary: The Project Manager will be responsible for managing all aspects of projects to support hospital operations. This role involves working closely with various clinical and non-clinical stakeholders to support process improvement initiatives. Key responsibilities include setting deadlines, assigning responsibilities, monitoring progress, and summarizing project status for Hospital Leadership. The Project Manager will lead and manage cross-functional projects that drive organizational change and strategic initiatives, coordinating efforts across multiple departments to ensure alignment with the organization's strategic goals. Projects must be delivered on time, within scope, and within budget. The ideal candidate will have a strong background in project management, excellent communication skills, and the ability to navigate complex organizational dynamics. Responsibilities:

• Project Oversight:
  • Lead and manage cross-functional projects that drive organizational change and strategic initiatives, coordinating efforts across multiple departments.
  • Define project scope, goals, and deliverables that support business goals in collaboration with Hospital Leadership and various stakeholders.
  • Coordinate special projects and initiatives as directed by leadership, ensuring they align with organizational goals and priorities.
  • Develop detailed project plans, including timelines, resource allocation, and risk management plans.
• Stakeholder Collaboration:
  • Work closely with various clinical and non-clinical stakeholders to support process improvement initiatives aimed at enhancing workflow, network integration, and operational optimization.
  • Facilitate communication between project teams, senior management, and other stakeholders to ensure transparency and manage expectations.
  • Navigate complex organizational dynamics and address any issues that may arise during project execution.
• Project Coordination:
  • Develop and manage project budget, manage project resource allocation, including the regular assessments of actual vs. planned expenditures.
  • Track project deliverables using appropriate tools; provide quality assurance including the development and implementation of responsive actions plans; implement and manage project changes and interventions to achieve project outputs.
  • Conduct data gathering, research, due diligence, and related functions so as to supply information needed for grant applications, project proposals, buy vs. build analyses, market analyses, environmental scans, vetting of vendors/suppliers/consultants or other purposes as needed.
  • Ensure projects are documented thoroughly, with clear records of decisions, actions, and changes.
  • Prepare briefing materials, reports, and presentations for Hospital Leadership, providing insights and analysis on project progress and outcomes.
• Service Line Project Management:
  • Oversee the planning, execution, and delivery of projects within specific service lines, ensuring alignment with strategic objectives and service line goals.
  • Work closely with service line leaders to understand their needs and priorities, translating them into actionable project plans.
  • Support service line leaders in prioritizing and selecting projects that align with overall business strategy and objectives.
  • Ensure compliance with regulatory and organizational standards and guidelines for all service line projects.
• Alignment and Delivery:
  • Set project deadlines, assign responsibilities, monitor progress, and summarize project status for Hospital Leadership.
  • Proactively identify potential risks and issues that could impact project delivery and develop mitigation strategies.
  • Constantly monitor and report on progress of the project to all stakeholders including appropriate escalation. Present reports defining project progress, concerns and solutions.
  • Ensure projects are documented thoroughly, with clear records of decisions, actions, and changes.
  • Complete project evaluations and assessment of results.

• Performs related duties as required.

Qualifications/Requirements: Experience:

• Two years of progressively responsible experience devoted to project management, required

• Two years of experience in project management in a public health, clinical setting, health regulatory or health services related organization or program, preferred.

Education:

• Bachelor's Degree, required
• Master's degree, preferred

Licenses / Certifications:

• Project Manager Profession (PMP), Lean Six Sigma Green Belt or Black Belt, or Prosci Certified Change Practitioner, preferred

Other:

• Project coordination and/or management organization using project management techniques and tools.

• Ability to specify, analyzes, interpret and present project data.
• Ability to analyze workflow; knowledge and ability to utilize change management/quality and process improvement techniques.
• Proven track record of managing complex, cross-functional projects with multiple stakeholders.
• Strong understanding of project management methodologies, tools, and techniques.
• Excellent communication, negotiation, and interpersonal skills.

Special Requirements: N/A