Project Manager - Blackbird Recruiting : Job Details

Consulting Project Manager Monsey, NY $65,000 - $90,000 Our client is seeking a highly organized and proactive Project Manager to join their team. The ideal candidate will be the backbone of the office operations, ensuring everything runs smoothly and efficiently. If you thrive in a dynamic environment and enjoy handling a variety of tasks, this role is perfect for you. Responsibilities:

• Oversee day-to-day office operations, including maintaining office supplies, managing mail, and ensuring a clean and organized workspace.
• Provide administrative support to various departments, including scheduling meetings, preparing reports, and handling correspondence.
• Greet visitors, answer phone calls, and manage the company's general email inbox.
• Maintain and update company records, databases, and filing systems with high attention to detail.
• Assist in planning and organizing company events, meetings, and conferences, including logistics, catering, and materials preparation.
• Liaise with vendors and service providers, handling orders, invoices, and service agreements.
• Assist the HR department with onboarding new employees, maintaining employee records, and coordinating training sessions.
• Support basic accounting tasks, such as processing invoices, tracking expenses, and managing petty cash.
• Coordinate with IT support to resolve technical issues and ensure smooth operation of office equipment.
• Gather and organize plans, documents, timelines, and deadlines during the project intake phase.
• Create detailed project plans with your team and maintain these plans in the project management software.
• Organize project-related files and ensure they are accessible to relevant team members.
• Facilitate regular updates and meetings to keep everyone informed and aligned.
• Serve as the primary point of contact for clients, providing them with consistent updates and addressing any concerns.
• Manage design revisions, document changes, and ensure all parties agree on modifications.
• Maintain regular communication with key stakeholders, including builders, architects, designers, and suppliers.
• Monitor the budget to prevent overruns and take corrective actions if necessary.
• Coordinate orders and logistics to keep the project on track and address any logistical issues that arise.
• Oversee client sign-off procedures to ensure satisfaction and project completion.

• Beginner or experienced will be considered
• Manage multiple dynamic processes; Attention to detail a must.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage time effectively and prioritize tasks.
• Basic understanding of office equipment and troubleshooting.
• Proactive and able to work independently with minimal supervision.
• High level of integrity and discretion in handling confidential information.
• Positive attitude and a team player.