PROJECT MANAGER - Town of Windsor, CA : Job Details

Salary : $104,592.96 - $130,637.40 Annually Location : Windsor, CA Job Type: Full-Time Job Number: 2024-00021 Department: Public Works Division: Engineering Opening Date: 10/21/2024 Closing Date: 11/11/2024 5:00 PM Pacific DescriptionTHE TOWN: The award-winning Town of Windsor is located in Sonoma County and offers the highly acclaimed wine country experience, along with economic opportunity, temperate weather, safe and well-maintained streets and parks, and a beautiful location. The Town has a population of 28,565 and is situated 60 miles north of San Francisco, 20 miles east of the Pacific Ocean, and 8 miles northwest of the County Seat in Santa Rosa. Incorporated as a common law city in July 1992, Windsor provides a modern, relaxed lifestyle with a growing retail and industrial center for the North County. The Town is currently on a 4/10 work schedule from Monday through Thursday, and is closed on Friday, allowing employees more time to enjoy a work-life balance. DEFINITION Under general supervision, manages capital projects for water, wastewater, storm water, parks and other Town facilities. Manages all sizes of capital improvement and maintenance projects from inception to completion; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision and direction from the Principal Civil Engineer or as assigned by the Public Works Director. May receive technical direction from the Senior Civil Engineer. May exercise general and direct supervision over assigned staff. CLASS CHARACTERISTICS This is a management classification that performs professional project management duties as it relates to capital improvement and maintenance projects. Responsibilities include performing diverse, specialized and complex work involving significant accountability and decision-making responsibility. The incumbent organizes and oversees day-to-day activities and operations of the assigned functional area, including participating in short- and long-term capital improvement planning and development, administration of assigned budget, and various other projects and studies. Successful performance of the work requires the ability to develop, oversee and implement projects and programs in a variety of areas. This class is distinguished from Assistant Engineer in that the latter performs technical and plan check reviews of engineering drawings and specifications and performs engineering studies and research. Examples of DutiesESSENTIAL DUTIES AND RESPONSIBILITIES: (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Organize and direct the planning, design and preparation of project drawings, specification, financial analysis, schedules and estimates for the building, modification and alteration of buildings and related structures.
• Act as coordinator of assigned projects; conduct feasibility studies and provide preliminary environmental reviews on special projects; recommend approval of materials and drawings and make recommendations for project alternatives.
• Manage and oversee the consultant and contractor selection process.
• Responsible for fee negotiations and recommends approval of contracts.
• Develop, implement, administer and maintain major and/or complex projects from program planning through final acceptance of construction and warranty period.
• Initiate, prepare and present feasibility studies, complex cost estimates, schedules and programs for the development or alteration of new and existing Town facilities and infrastructure.
• Track and monitor all project activities; review work under construction to make sure that all new construction and alteration work being performed by contractors complies with plans, specification and codes; coordinates the work of multi-disciplinary staff across organizational boundaries.
• Prepare budget reports and cost control analyses; manage projects within approved budgets and schedules; analyze claims and recommend approval of consultant/contract payments.
• Oversee project consultants/contractors and attend meetings at various sites.
• Represent the department in meetings and conferences related to project standards. Coordinate and conduct community meetings associated with project(s) and respond to community issues and concerns.
• Evaluate the performance of a contractor performing a service under a contract and recommend changes as indicated by quantity and quality of service provided.
• Conduct presentations to governmental and regulatory agencies, community groups and the Town Council.
• Conduct analyses and prepare responses on capital project proposals, and provide on-going reports on projects, attend meetings and coordinate project work with other Town staff and departments.
• Prepare, review and present staff reports.
• Oversee specialized projects and programs for assigned areas.
• Communicate effectively orally and in writing.
• Perform other duties as assigned.

Typical QualificationsKnowledge of:

• Applicable federal, state and local laws, rules, regulations, ordinances and organizational policies and procedures relevant to assigned area of responsibility.
• Principles and practices of budget and capital improvement program development, administration and accountability.
• Research and reporting methods, techniques and procedures.
• Principles and practices of contract administration and evaluation.
• Safety principles, practices, procedures and equipment related to the work.
• Project and/or program management, analytical processes and report preparation techniques.
• Principles and practices of project and construction management.
• Public project principles for bidding, award and construction.
• Comprehensive knowledge of improvement plans and construction specifications.
• Modern office practices, methods and computer equipment and applications related to the work.
• English usage, spelling, vocabulary, grammar and punctuation.
• Techniques for effectively representing the Town when in contact with governmental agencies, community groups, various business, professional and regulatory organizations, and with developers, contractors and the public.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and Town staff.

Ability to:

• Analyze potential impacts of Town projects and development proposals.
• Effectively coordinate the work of and monitor consultants.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work; set priorities and meet critical time deadlines.
• Conduct complex research projects, evaluate alternatives, make sound recommendations and prepare effective technical staff reports.
• Administer and manage contracts for services.
• Prepare clear and concise reports, correspondence, policies, procedures and other written materials.
• Interpret, apply, explain and ensure compliance with program/project requirements.
• Manage and monitor complex projects and assigned specialty programs, on time and within budget.
• Gather and analyze a variety of data, evaluate alternatives and make sound recommendations.
• Conduct research on a wide variety of administrative topics including grant funding and contract feasibility.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone and in writing.
• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Establish, maintain and foster positive and effective working relationships with those contacted in the course of work

Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in business, public administration, or a related field, and four (4) years increasingly responsible experience performing related research, analysis and project management. Licenses and Certifications: Possession of, or ability to obtain, a valid California Driver's License by time of appointment. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, as well as in the field; to operate a motor vehicle and to visit various Town and meeting sites; to inspect various Town construction and remodel sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office, partially a field classification, and standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees primarily work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to potentially hazardous physical substances. Employees may also work outdoors and may be exposed to hot and cold temperatures, inclement weather conditions, loud noise levels, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental InformationAPPLICATION PROCEDURE:A completed Town of Windsor application and supplemental questionnaire are required. Applications can be submitted through our website Resumes will not be accepted without an application. Application materials will be accepted by the Town of Windsor Human Resources Division until Monday, November 11th at 5:00 p.m. Closing date postmarks will not be accepted. For questions contact Human Resources at (707) ###-####. THE SELECTION PROCESS Applications will be screened and those considered best qualified will be invited to appear for a practical exam, an oral interview or both. Meeting the announced requirements does not guarantee inclusion in the selection process. Once the recruitment has closed, please check your e-mail for any updates on your status in the interview process. The Town of Windsor Human Resources Department will make reasonable efforts in the examination process to accommodate qualified disabled applicants. Individuals with disabilities who would like to request an accommodation in the testing process must inform the Human Resources Division in writing by the final filing date. EMPLOYMENT INFORMATION Employment offers are normally made following reference and background checks and are always contingent upon fingerprint clearance and successful completion of a pre-employment physical examination given by a Town-designated physician. Employment is contingent upon verification of identity and legal right to work in the United States as required by the Immigration Reform and Control Act (IRCA). Information contained in this announcement does not constitute either an expressed or implied contract. These provisions are subject to change. All appointments are subject to the Town Manager's approval. The Town of Windsor is an Equal Opportunity Employer The Town of Windsor offers a wide variety of benefits including:

• 4/10 work schedule (Monday-Thursday, some division rotate for 7 day a week operations)
• CalPERS Retirement (see more info )
• Employer Paid Life insurance of $100,000
• Employer Paid Long Term Disability
• Employer Paid Wellness Reimbursement
• Employer Paid Education Reimbursement
• For more information on Medical, Dental, Vision, and Retirement please click
• For specific MOU information click

01 Describe the scope and budget of the largest construction project you have managed as a Project Manager. 02 Detail your experience in managing projects specifically for public agencies. 03 What types of projects have you overseen in your role as a Project Manager? 04 Outline your experience with documentation responsibilities as a Project Manager. Required Question