Project Manager, Real Estate and Launch - Bluebird Kids Health : Job Details

About Bluebird Kids Health

Bluebird Kids Health is a dynamic organization that provides underserved communities with new access to value-based pediatric primary care. We are on a mission to provide exceptional care, so every child can thrive. We offer comprehensive, evidence-based primary and urgent care services to children and their families, with support around-the-clock. Our care model includes robust care coordination, chronic disease management, and other population health supports. Our success is measured by exceptional health outcomes, lower medical costs, an outstanding child and family experience, and a rewarding environment for our clinicians and staff.

Position Description

Bluebird Kids Health is seeking a dynamic Project Manager of Real Estate and Launch. Reporting to the Director of Growth & Launch, this role will drive end-to-end project management, from site selection, space design, construction, vendor management, and site readiness. This person will complete data analyses to inform site selection strategies and recommendations. As the primary liaison with brokers, architects, and contractors, the Project Manager will ensure timely, cost-effective launches. In addition to facilitating cross-functional launch meetings, this individual will contribute to the development of a rapid, repeatable launch playbook. The ideal candidate is highly motivated, detail-oriented, and adept at managing multiple complex projects in a fast-paced, growth-oriented environment.

What Youll Do

Real Estate

• Lead project management for de novo clinic launches, including site selection, contracting, space design, construction, renovation/build-out, licensing, and site readiness
• Serve as the primary liaison with brokers, architects, general contractors, and external consultants
• Resolve construction-related issues, such as delays, budget concerns, or deviations from plans, by coordinating closely with relevant teams and external partners

Budget and Financial Management:

• Draft and refine capital project budgets incorporating site-specific characteristics and engineering assessments, in collaboration with the finance team
• Support value engineering processes to align with financial goals
• Track and report on budget progress, including expenditure forecasts and variance analysis
• Prepare final budget presentations and project close-out reports, highlighting cost insights for future projects
• Identify opportunities for cost savings through bulk purchasing and efficient resource allocation

Design Coordination:

• Collaborate with leadership to establish, refine, and enhance the architectural design program
• Facilitate communication between architects, engineers, and internal teams to ensure alignment on design feedback and changes
• Oversee permit applications, tracking progress, and managing responses to ensure timely approvals in coordination with Architect

General Contractor (GC) Selection and Bidding:

• Collaborate with architects to prepare bid documentation and establish selection criteria
• Identify and qualify potential GC bidders, managing pre-bid meetings and bid evaluations
• Analyze bids, provide recommendations, and coordinate contract negotiations with legal counsel

Construction Scheduling and Management:

• Manage site-specific construction schedules, ensuring alignment with broader project timelines
• Monitor construction progress, quality, and compliance with plans, conducting regular site visits and inspections
• Coordinate GC mobilization, installation of systems, and ensure project milestones are met on schedule
• Lead weekly progress meetings, manage RFIs, change order requests, and provide solutions for construction challenges
• Conduct final inspections, manage punch lists, and oversee the resolution of outstanding issues
• Ensure all close-out documentation is completed and delivered to internal stakeholders

Site Set Up:

• Establish and maintain key vendor relationships ensuring consistency, quality, cost-effectiveness, and timely set up
• Ensure successful inspections (OSHA, Fire Department, etc.) in collaboration with GC and Compliance
• Coordinate with GC, Architect, IT, and other key vendors to schedule delivery and installation
• Coordinate delivery and set up of medical supplies, medical equipment, and office supplies

Launch

• Contribute to weekly cross-functional launch meetings, ensuring that all stakeholders are aligned on project timelines and deliverable
• Support the development of a comprehensive launch playbook, defining standard operating procedures (SOPs), timelines, and tools to drive highly reliable and repeatable, on-time, on-budget launch processes
• Continuously improve launch processes, driving increased accuracy, timeliness, and quality of new site launches for optimal staff and patient experience
• Coordinate schedules and activities across multiple projects, ensuring vendor alignment and mitigating conflicts

*Other Duties as Assigned

What Youll Need

• Undergraduate degree in Business Administration, Construction Management, or related field
• 3-6 years of experience in real estate, healthcare operations, project management, or other relevant role
• Excellent communication and interpersonal skills, capable of working effectively across all levels of the organization
• Excellent analytical and problem-solving skills, with the ability to interpret data and make data-driven decisions and recommendations
• Highly detail oriented, with proven experience managing multiple complex projects at one time
• Familiarity with key tools (ArcGIS, project management platforms, etc.) is a plus
• Highly motivated, organized, self-starter, comfortable working in high growth environments

Bluebird Kids Health is an Equal Employment Opportunity Employer. We embrace the richness of diversity and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We recognize that traditional job requirements can sometimes inadvertently exclude talented individuals from underrepresented backgrounds or those who have taken non-traditional paths to acquire their skills. Therefore, even if you do not meet every listed requirement or have gained your qualifications in unconventional ways, we wholeheartedly encourage you to apply. We value passion, potential, and the drive to learn just as highly as formal qualifications, and we are committed to building an inclusive workplace where everyones contributions are valued.

What We Offer