PROJECT PLANNING OFFICER - City of Jackson, MS : Job Details

Project Planning Officer- Contract Compliances and Facility Maintenance

Essential functions include daily system reviews of our third-party contractor managing JTRAN (operation, maintenance & safety), monitoring and evaluating the on-time performance, contract compliance and contractor's compliances with the City and Federal Transit Administration polices, and develop metrics to determine third-party contractor compliances with terms and conditions of their contract with the City of Jackson. Facility maintenances for the transit properties.

* Monitor contractor's daily evaluation of services renderings for compliance with the contract and RFP Technical Provisions; manage key performance indicators (KPIs) against established industry targets;

* Monitor the system schedule reports for on-time performance, contract compliance and industry standards;

* Perform schedule reviews to establish root cause of missed trips, missed on-time performance and other contractor metrics;

* Review and ensure that monthly invoicing is complete and accurate within the timeline;

* Develop tracking mechanisms to monitor contract delivery, compliance, performance;

* Develop QA tools and initiatives for root cause analysis, corrective action plans, and other tools to ensure contract compliance;

* Oversee the maintenance of all system compensation metrics and logs;

* Process / distribute / review project documents, performance reports and correspondence to the project team for review and remedial action;

* Identify and track all potential liquidated damages, incentives and identify root causes;

* Develop mitigation reports for all liquidated damages assessed, considered or threatened;

* Work with the Operations Team to identify root causes that are repetitive for mitigation;

* Prepare contractor's monthly liquidated damage assessments, pay adjustments or deductions against contract payment provisions for root cause;

* Participate in invoice review;

* Serialize, format, edit, and review official project correspondence for management approval, signature, and transmittal;

* Assist with document control oversight and perform document control when needed;

* Maintain an organized system of paper and electronic documents

* Setup and maintain contract compliance files

* Participate in weekly performance and coordination meetings;

* Coordinates work performed by outside vendors with Contractor staff to oversees the efficient repair schedules; reviews repair cost estimates and maintenances repair for vehicles etc.

* Helps to ensure that the facility maintenance equipment's is maintained and operating efficiently

* Ensures that the Facility is clean, all equipment properly working

* Review and/or develop and implement safety policies and procedures for the facility; maintains a safe working environment

Skills and Qualifications:

* Proficient in using Microsoft Office products including Outlook, Word, Excel and PowerPoint, along with the initiative to quickly adapt to new technology and effectively acquire new skills.

* Strong organizational skills and attention to detail with the ability to balance conflicting priorities.

* Analytical skills and ability to effectively interpret and anticipate needs proactively by taking action and seeking clarification when needed.

* Maintain a friendly, positive demeanor despite rapidly changing demands and shifting priorities. Ability to display a high degree of discretion and maintain confidentiality.

* Strong communication skills including active listening and ability to produce well thought-out, business appropriate correspondence. Outstanding abilities to communicate in person, in writing and over the phone.

* Act as a team-player providing back-up support for co-workers and actively supporting group goals.

* Exhibit sound judgment and the ability work effectively without constant or direct supervision or guidance.

Education and Training Requirements:

* The Equivalent to a Bachelor's degree from an accredited college or university with major course work in finance, business administration, or a related field with five or more years increasingly responsible administrative support experience.

Position : 10082003

Code : 464-1

Type : INTERNAL & EXTERNAL

Location : TRANSIT SERVICES DIVISION

Group : PLANNING A

Job Class : PROJECTS PLANNING OFFICER

Posting Start : 04/10/2024

Posting End : 12/31/9999

Details : CITY WEBSITE

MINIMUM HOURLY RATE: $20.05