Promise Academy, Office Manager - Harlem Children's Zone : Job Details

Why Promise Academy? At Harlem Children's Zone (HCZ) Promise Academy, we strive to be the best K-12 charter school within HCZ's cradle-to-career pathway of comprehensive services. Our relentless commitment to providing our children with quality instruction, exceptional extracurricular activities, and resources for families is a testament to our dedication to keeping our promise of excellence. Our impact goes beyond just transforming education in our country. We've also unlocked a new realm of possibilities for communities alike.Imagine the impact you can make as an educator, empowering and inspiring young minds to achieve their utmost potential. By joining the Promise community, you're not just joining an institution; you're joining a powerful movement that aims to carve a path toward a prosperous future for our students, staff, and organization. Let's work together to achieve extraordinary accomplishments and create a promising tomorrow.Promise Academy is currently seeking an Office Manager. The ideal candidate will be highly efficient and very organized, with excellent interpersonal skills and the ability to work well with all internal management and staff levels. The ideal candidate will bring a passion for the mission and core values of the Harlem Children's Zone, an understanding and respect for the culture of all residents of Harlem, and a desire to work in a school setting that fosters a love for children.Minimum Qualifications

• Bachelor's degree required
• 1 year of relevant experience

Who you are

• Must be well-organized, detail-oriented
• Must have excellent verbal and written skills
• Proficiency in Microsoft Office (Word, Excel, Publisher, Outlook)
• Knowledge of ZORA, Microix, UKG, ChildPlus preferred
• Interest in working in a school environment
• Ability to function well as part of a team and work independently
• Ability to adapt to the needs of the department

What you will do

• Greeting parents and answering questions
• Taking messages for appropriate parties
• Enter monthly classroom and maintenance orders
• Ensure staff meets medical and other training requirements
• Supervise space planning and internal office moves and renovations
• Oversee that maintenance and repairs of office equipment are done in a proper and timely manner
• Interact with the appropriate parties to address building services issues such as HVAC, electrical, plumbing, and security
• Answer the phones and direct all correspondence through the proper channels
• Maintain staff timesheets and communicate with the payroll department
• Update the database and track the different systems for various purposes.
• Create new electronic and paper filing systems and maintain them
• Assist with the day-to-day financial recordkeeping as needed (i.e., petty cash payments, expense reports, and reconciliations)
• Prepare memorandums and other materials describing office procedures and standards
• Maintain proper document filing systems for all clients and office management tasks
• Coordinate the purchase order process and negotiate contracts for all office supplies, furniture, equipment, and administrative/maintenance services
• Monitor contracts for office equipment and support services
• Ensure visitors follow appropriate policies and procedures
• Maintain an inventory of office supplies
• Performing telephone outreach as needed
• Perform other duties as assigned

Our exceptional benefits include:

• Highly competitive base salaries
• Up to $30,000 Student Loan Forgiveness
• Paid time off
• Employee referral bonus
• Career advancement
• No-cost health insurance
• Life Insurance
• Short-and long-term disability
• Additional voluntary benefits
• Wellness discounts
• Commuter benefits
• Financial wellness perks
• Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)

The salary range for this position is $45,000 - $50,000. To be considered, interested applicants can also submit a cover letter and resume to [email protected]. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children's Zone is an EOE. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)