Property Administrator - ROCS Grad Staffing : Job Details

Why You Want to Work Here:

Be part of a highly successful and innovative commercial real estate team known for exceptional customer service, sustainability efforts, and a supportive workplace culture. Enjoy a rewarding career with benefits that prioritize your well-being, foster connections, and celebrate your hard work.

Responsibilities of the Property Administrator:

• Review and summarize new leases and amendments; set up and maintain lease records in property management software
• Create and organize lease files, ensuring all documentation is accurate and complete
• Record daily cash receipts and follow established procedures for rent collection, including handling late fees, legal actions, and evictions
• Draft tenant communications, such as payment notices, special billings, and updates to payment instructions
• Collaborate with Property Managers to investigate and resolve tenant account discrepancies
• Reconcile tenant accounts and handle security deposit refunds upon lease expiration
• Prepare annual reconciliations for Common Area Maintenance and Real Estate Taxes; manage billing adjustments in the system
• Update recurring charges, including CPI adjustments, and prorate charges as needed
• Meet monthly with Property Managers to streamline accounts receivable and insurance tracking
• Respond to tenant and internal inquiries within 24 hours

Qualifications of the Property Administrator:

• Bachelor's degree preferred but not required
• Proficient in Microsoft Office, especially Word and Excel
• Experience with collections and/or accounting principles
• Strong verbal and written communication skills
• Background in customer service is a plus
• Detail-oriented, highly organized, and proactive