Property Management Assistant - Beacon Hill Staffing Group : Job Details

Job Summary Beacon Hill's client is looking for an Assistant Property Manager to jump into their team and be ready to wear many hats across the business. This multifaceted role combines responsibilities in property management, bookkeeping, construction project coordination, and office management. The ideal candidate will be highly organized, detail-oriented, and adept at managing multiple priorities effectively. This is a full-time opportunity in the St. Paul, MN office, this is a contract-to-hire opportunity. Key Responsibilities Property ManagementOversee day-to-day operations of assigned properties, including office spaces and the attached restaurant.Handle tenant inquiries, maintenance requests, and lease renewals.Ensure properties are well-maintained and comply with local regulations.Coordinate with contractors for repairs and maintenance services.BookkeepingMaintain accurate financial records for the company.Process accounts payable and receivable.Prepare monthly financial reports and assist with budget planning.Conduct regular audits to ensure financial accuracy and compliance (with support from in-house CPA).Construction Project CoordinationAssist in planning and coordinating construction projects.Liaise with contractors, architects, and engineers to ensure project milestones are met.Track project timelines and budgets, ensuring adherence to schedules and financial constraints.Prepare and distribute project updates and reports to stakeholders.Closing AssistanceAssist in preparing closing packages and related documentation.Ideal candidate should have experience with title companies and closing processes.Special ProjectsParticipate in various special projects as assigned by management.Conduct research and analysis to support project goals.Collaborate with team members to develop and implement project plans.Monitor progress and provide regular updates to management.Office ManagementManage day-to-day office operations, including supplies and equipment.Oversee administrative tasks such as scheduling, filing, and correspondence.Coordinate meetings and events, including logistics and materials preparation.Support senior management with travel arrangements, presentations, and other administrative duties.QualificationsBachelor's degree in business administration, real estate, or a related field preferred.Proven experience in property management, bookkeeping, or a similar role.Strong organizational and multitasking skills.Excellent communication and interpersonal abilities.Proficiency in Microsoft Office Suite and property management software.Knowledge of real estate development and construction processes is a plus.Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you. Beacon Hill. Employing the Future (TM)