Public Information Specialist (Communications Coordinator/Director), Position #80442 - University of Hawaii System : Job Details

Description

Title: Public Information Specialist (Communications Coordinator/Director)

Position Number: 80442

Hiring Unit: University Relations

Location: UH at Hilo

Date Posted: Dec. 3, 2024

Closing Date: Continuous recruitment, application review begins on or about December 18, 2024 and will continue until filled.

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities:

1. Assist the UR Director in developing and implementing a strategic integrated marketing and communications plan for UH Hilo, ensuring alignment with the UH Hilo brand. Provide input for evaluating and updating the plan post-implementation.

2. Develop and identify the most effective communication tools and platforms to disseminate UH Hilo's messaging in alignment with the UH Hilo brand and UR's strategic communications and marketing plan.

3. Coordinate the ongoing development of internal and external communication content, including the management of dissemination platforms. Search for relevant topics, events, and individuals for potential media coverage, conducting research and gathering information for story development.

4. Coordinate video shoots, including producing support and directing of videographers during filming. Provide pre-writes, coordinate with talent/interviewees, conduct interviews, write copy adhering to UH Hilo style and policy, and oversee and assist in video editing.

5. Stay current with emerging issues and communication technologies to produce timely and impactful content for UH Hilo platforms.

6. Establish and manage strategic relationships with internal and external stakeholders to ensure effective, consistent, and integrated communications that support the university's mission and strategic priorities. Maintain strategic relationships with media outlets, providing timely, thoughtful, and strategic responses to inquiries.

7. Collaborate proactively with Colleges, Departments, and Units to develop comprehensive communications plans aligned with strategic initiatives, including internal communications to prevent the disenfranchisement of internal stakeholders.

8. Ensure the university's unique responsibilities to Hawai?i's indigenous people, language, and culture are central to all communication efforts and platforms.

9. Oversee the development, writing, and dissemination of news releases for UH Hilo, utilizing platforms that allow for effective tracking and pursue optimal exposure, impact, and engagement rates according to industry standards.

10. Coordinate media activities and the preparation and delivery of responses to media requests. Develop and maintain professional contacts with businesses, community leaders, and media outlets to promote UH Hilo's various initiatives.

11. Assist with special events related to public relations efforts and serve as the primary contact and liaison with the UH system communications office for campus film and video requests from external parties.

12. Support internal relations events, focusing on communications for welcome activities, awards, recognitions, Chancellor engagements, and other ceremonies or special events as assigned.

13. Perform other duties as assigned.

Minimum Qualifications:

1. Possession of a baccalaureate degree in Journalism, English, Communications, Marketing, Public Relations or related field and 3 years of progressively responsible professional experience with responsibilities for communications, marketing and/or public relations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Considerable working knowledge of principles, practices and techniques in the area of communications, marketing and/or public relations as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with communications, marketing and/or public relations.

4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

7. Demonstrated ability to operate a personal computer, apply word processing software, and others listed below.

8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

9. Demonstrated broad writing experience in areas such as media and public relations (press releases, newsletters, briefs, fact sheets, talking points), social media, and emergency communication.

10. Demonstrated ability to multitask and handle a wide variety of assignments simultaneously on deadline.

11. Demonstrated excellent interpersonal and organization skills, attention to detail, and excellent written and verbal communication skills.

12. Ability to use computer software programs and cloud-based applications such as Microsoft Office; Adobe Acrobat; Google Docs, Sheets, and Slides; or comparable programs.

13. Familiarity with various standard style guides.

Desirable Qualifications:

1. Experience working with and knowledge of post-secondary education and its organizational structure, policies, and procedures.

2. Familiarity with conventional publication design layout concepts and ability to supervise design layout and set-up.

To Apply:

Click on the Apply button on the top right corner of the screen to complete an application and attach the required documents. A complete application must include these documents:

(1) Cover letter explaining how each minimum and desirable qualification is met

(2) Resume

(3) At least two to three [2 to 3] examples from at least two [2] of the following categories:

a) Press releases and/or news articles demonstrating ability to communicate effectively in a public-facing, professional tone.

b) Social media campaigns, posts, or marketing copy created, managed, or contributed demonstrating creativity, audience engagement, and adherence to a brand voice.

c) List of links to videos created or produced demonstrating involvement in producing, scripting, directing or editing.

(4) The names and addresses, email addresses and telephone numbers of three [3] current professional references.

(5) Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment).

Please do not include any self-identifying photos they will be redacted. PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. All requested documents/information become the property of the University. All minimum qualifications must be met by the hire date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries: Amy Kalili, [email protected], (808) ###-####

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:

Agency University of Hawaii

Department University of Hawai'i at Hilo Address 200 W. Kawili Street

Hilo, Hawaii, 96720

Website