Public Records Specialist - Valley Communications Center : Job Details

PUBLIC RECORDS SPECIALISTGENERAL PURPOSE:The Public Records Specialist is responsible for responding to and tracking public records requests from initial receipt through resolution, participating in decision making for a centralized inbox, and ensuring compliance with public disclosure rules and regulations according to the Washington State Public Records Act and internal policies and procedures. ESSENTIAL JOB FUNCTIONS:

• Assists in maintaining all records related to call taking and dispatching functions to include telephone, radio, texts, and Computer Aided Dispatch (CAD).
• Responds to public disclosure requests in a timely manner as dictated by state and federal law, regulatory agencies and the Center's policies and procedures by collecting, tracking, processing and appropriately disseminating all pertinent information.
• Maintain accurate log of requested records, including timeline, volume (in pages), documents transmitted, and exemptions or redacted materials.
• Disposes of records according to the Local Government Common Records Retention Schedule (CORE), the Emergency Communications (911) Records Retention Schedule and the Center's policies.
• Responds to subpoenas and appears in court to provide testimony as required.
• Performs related work, special projects or other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES:

• Read, interpret, explain, and apply applicable laws, ordinances, codes, regulations, policies, and procedures.
• Skilled in communicating effectively both orally and in writing.
• Skilled in attention to detail, accuracy, and ability to handle sensitive and confidential information.
• Proficiency in Microsoft Office and knowledge and understanding of public records tracking system.
• Ability to multi-task, prioritize and work successfully both independently and as part of a team.
• Ability to become familiar with, follow, and actively support the Center's mission, vision, and guiding principles.

REQUIRED EDUCATION AND EXPERIENCE:

• Three (3) years of experience in a public safety environment.

OR;

• Any combination of relevant education and experience which would demonstrate the individual's knowledge, skill, and ability to perform the essential duties and responsibilities listed.

PREFERRED EDUCATION AND EXPERIENCE:

• Experience working in public records management.
• Certified Public Records Officer (CPRO) certification required within 18 months.

LICENSES AND CERTIFICATION:

• ACCESS II certification within 30 days
• Washington State driver's license

PHYSICAL DEMANDS AND WORK ENVIRONMENT:The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in a typical office environment, which includes a technical workstation, a computer room with a controlled environment, as well as working with internal and external customers onsite. The noise level is usually moderate with frequent interruptions. Ability to travel, sometimes overnight by car or aircraft. While performing the duties of this job, the employee is regularly required to sit for extended periods of time; use dexterity of hands and fingers to operate computers, keyboards, handle or feel; and talk and hear. The employee is required to type on keyboard for extended periods of time. The employee is occasionally required to stand; walk, reach with hands and arms; climb and balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift, carry, and or push up to 50 pounds. The employee is required to see, specifically to include up close, distance, color, and peripheral; depth perception and ability to adjust focus. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.