Purchasing Agent - Varsity Brands : Job Details

VARSITY SPIRIT, A VARSITY BRANDS COMPANY - THE DRIVING FORCE IN SPIRIT ACROSS CHEER, DANCE AND BAND For over 50 years, Varsity Spirit has been the leading global source for all things spirit, including cheerleading, dance team and performing arts. Focused on safety, entertainment and traditional school leadership, Varsity Spirit's 5,000+ employees are dedicated to celebrating school spirit. A leader in apparel innovation, educational camps, clinics, and competitions, Varsity Spirit impacts more than a million athletes each year. OUR COMMITMENT TO SAFETY At Varsity Spirit, the safety and wellbeing of the young people we serve is of the utmost importance. Since our inception 50 years ago, we have been - and remain - steadfastly committed to doing our part to create a safe and positive environment for our participants' physical, emotional, and social development, and promoting an environment free from abuse and misconduct. Varsity has a zero tolerance for abuse in its programs, events, and associated business activities. Varsity is committed to reporting all suspicions, allegations, and incidents of abuse in full accordance with local laws and reporting requirements. Learn more at Our Commitment to Safety - Varsity.com. WORK TYPE: On-Site LOCATION DETAILS: 505 Sroufe St, Ligonier, IN WORK HOURS: Monday - Friday; 8am-5pm EST HOW WILL YOU MAKE AN IMPACT Responsible for making sure accurate amount of band product is on the shelves annually to enable DSI to process and fulfill orders daily. WHAT YOU WILL DO: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Purchase all inventory items, both domestic and international.
• Reviews sales orders, checks current inventory and gathers files to prepare the purchase orders.
• Create purchase orders and sales analysis for merchandise that will ship directly to the customer.
• Works with customers on customized orders.
• Verify that all information needed, i.e. color, size, or other attributes are included prior to creating the purchase order.
• Communicate with vendors to confirm purchase orders, price, and delivery information.
• Enters the information in E21. Serves as a conduit between sales and vendors.
• Expediting open orders by collecting outstanding invoices, managing and coordinating discrepancies on invoices and returns and acting as liaison between Sales, Marketing, and Accounting regarding Purchasing matters.
• Gets shipping and freight quotes for drop ship orders.
• Reconcile invoices to purchase orders as issues arise.
• Recognize problems associated with the product or how sales have entered the order so that the issue can be resolved, and steps added to eliminate the issue.
• Customer service to all internal customers.
• Assist in verifying that all purchasing related tasks are complete, so the sales order is complete and will bill the customer.
• Manages and creates web orders.
• Coordinates with vendors to improve procedures and policies.

QUALIFICATIONS Knowledge/Skills/Abilities:

• Demonstrated knowledge of procurement, logistics, forecasting and material replenishment
• Exceptional communication and time management skills
• Proven ability to effectively manage projects and utilize analytical & creative thinking skills
• Proven ability to use discretion and judgment in planning purchases to optimize quick order turnaround

EDUCATION/EXPERIENCE

• High School Diploma/GED
• Minimum 2 years' experience in an administrative support role
• Intermediate/Advanced Proficiency with Microsoft Office applications including Outlook, Excel, Word & Access

PHYSICAL REQUIREMENTS The physical demands that are described as required are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. Largely a sedentary role with some filing requiring the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. #LI-KC1 JOIN THE BEST TEAM IN SPORT & SPIRIT At Varsity Brands, we believe every student deserves the opportunity to succeed and every educator wants to make a difference. It takes a team to make a real impact, and through our two divisions - BSN SPORTS and Varsity Spirit - and our network of 6,000+ employees and independent representatives, we are proud to partner with a wide range of educational institutions and club and professional sports to transform the student journey in SPORT and SPIRIT. OUR VALUES Service - We lead with heart. We champion community. Passion - We love what we do. It fuels our purpose. Integrity - We do what we promise. We own our actions and decisions. Respect - We earn it by giving it. Because everyone deserves it. Innovation - We never stop striving to be better. For ourselves and our community. Transparency - We are committed to openness and honesty in everything we do. OUR BENEFITS We are committed to putting you and your families first. For benefits eligible roles, we offer a variety of choices and costs as well as program enhancements that align with our responsibility to elevate the employee experience. Some of our offerings include:

• Comprehensive Health Care Benefits
• HSA Employer Contribution/ FSA Opportunities
• Wellbeing Program
• 401(k) plan with company matching
• Company paid Life, AD&D, and Short-Term Disability
• Generous My Time Off & Paid Holidays
• Employee Resource Groups
• St. Jude Partnership & Volunteer Opportunities
• Employee Perks including discounts on personal apparel and equipment!

Varsity Brands companies are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, gender, sexual orientation, gender identity, veteran's status, age or disability.