Purchasing and Logistics Assistant - Deployed Logix : Job Details

Deployed Logix //Purchasing and Logistics Assistant

The Purchasing and Logistics Assistant supports the Purchasing Coordinator in daily operations, including managing shipments, processing documents, maintaining inventory records, and assisting with vendor relations. This role ensures accurate and efficient handling of purchasing and logistics tasks to facilitate smooth business operations.

Key Responsibilities

Purchasing

• Assist in creating and updating purchase orders.
• Maintain communication with vendors and suppliers, supporting the Coordinator in vendor relations.
• Help with ordering office, production, and shipping supplies as needed.

Inventory Management

• Support the recording of received inventory items into the SOS system.
• Assist in building assemblies and updating parts as needed.
• Update pricing and serial numbers for inventory under supervision.

Shipping Domestic/International

• Assist in creating shipping documents, including BOLs, Certificates of Origin, and other required forms (e.g., NAFTAs, AUSFTAs, SLI).
• Schedule shipments through carriers such as XPO, DHL, TQL, FedEx, UPS, and others under the coordinator's guidance.
• Provide shipping updates and assist in tracking shipments for customers and internal teams.
• Help schedule and track incoming shipments of inventory.

Customer Orders

• Save customer order documents in shared SharePoint folders (e.g., estimates, purchase orders, invoices, sales orders, packing slips).
• Assist in creating Sales Orders and Work Orders from estimates, adding customer notes and shipping details as instructed.
• Update tracking spreadsheets and production calendars for orders.
• Help process changes to orders, including shipping details or customer updates.

Additional Responsibilities

• Scan receipts/packing lists and organize them in the proper file in the drive.
• Deliver received items to the designated area.
• Pick up items from local vendors such as Home Depot, R&S, Delps, etc.
• Verify that items in the Bill of Materials (BOM) are correct.
• Perform spot checks on inventory.
• Learn to use the vinyl printer.
• Provide support for warranty backups.

Skills:

· Strong organizational and time management skills.

· Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Google Sheets).

· Excellent attention to detail and ability to handle multiple tasks.

· Good written and verbal communication skills.

· Administrative or logistics experience.