Purchasing and Receiving Clerk - Heritage Behavioral Health Center : Job Details

Purchasing and Receiving Clerk

Heritage Behavioral Health Center

Job Location : Decatur,IL, USA

Posted on : 2024-11-21T14:14:45Z

Job Description :

Excitement abounds at Heritage Behavioral Health Center!

We are a mission-driven Certified Community Behavioral Health Clinic located in Decatur, Illinois who is dedicated to improving mental health and substance use care to individuals in a multi-county area. We recognize that all individuals at our organization have an impact on patient care - regardless of the position they hold.

Why join us?

  • We offer a collaborative work environment, opportunities for professional growth, and a comprehensive benefits package.
  • We are expanding our primary care, mental health and substance use services to individuals in Central Illinois and beyond and are looking for dedicated staff to meet the needs of our clientele.
  • A new salary structure is now in place! Our salaries have been updated and are competitive at both the state and national levels with wonderful benefits.
  • Full-time employees receive 56 paid days off during their 1st year of employment (this includes every other Friday off PAID for your wellness needs). This increases to 61 days the 2nd year and continues to increase with tenure.
  • We have expanded our employee insurance benefit offerings and made them more affordable.

At Heritage, we believe in taking care of our staff's needs so that they can concentrate on taking care of the needs of the individuals we serve. Our staff are our greatest asset, and we treat them as such!

We are pleased to present the following position for your consideration:

Overview: Purchasing and Receiving Clerk

The Purchasing and Receiving Clerk is responsible for managing and coordinating the purchasing and receiving processes, maintaining inventory levels, and ensuring the accurate tracking of the organization's assets. This role involves placing purchase orders, receiving deliveries, verifying the accuracy and condition of items received, maintaining asset records, and managing inventory.

Core Responsibilities Include:

  • Purchasing:
  • Place purchase orders with approved vendors based on requisitions or inventory needs.
  • Source and evaluate suppliers to ensure quality and cost-effectiveness
  • Maintain relationships with vendors and negotiate prices, terms, and delivery schedules
  • Monitor order status and follow up on delayed shipments or discrepancies.
    • Receiving:
  • Receive and inspect incoming shipments for accuracy, damage, and compliance with purchase orders.
  • Ensure that all received items are accurately recorded in the inventory management system.
  • Coordinate with departments to distribute received items as needed.
  • Resolve any discrepancies or issues with received items in collaboration with suppliers.
    • Inventory Management:
  • Maintain accurate records of inventory levels, orders, shipments, and returns.
  • Conduct regular inventory audits and cycle counts to ensure accuracy.
  • Monitor stock levels and coordinate reordering to avoid shortages or overstocking.
  • Assist in maintaining an organized and efficient warehouse/storage area.
    • Asset Management:
  • Maintain and update the organization's asset register, ensuring accurate tracking of all assets.
  • Perform regular audits of assets to verify location, condition, and assignment.
  • Coordinate the disposal or reassignment of obsolete or surplus assets in accordance with company policies.
  • Work with relevant departments to tag and label new assets upon receipt.
    • Administrative:
  • Prepare and maintain reports on purchasing, receiving, inventory, and asset activities.
  • Assist with invoice processing and ensure timely payment of vendors.
  • Collaborate with the accounting department to reconcile purchase orders with invoices.
  • Ensure all orders are coded to correct department.

    • Knowledge, Skills and Abilities:

    • Strong attention to detail and organizational skills.
    • Proficiency in using inventory and asset management software.
    • Basic understanding of purchasing, receiving and asset management processes.
    • Excellent communication and negotiation skills.
    • Ability to work independently and as part of a team
    • Physical ability to lift and large items including furniture.
    • Work is typically performed in an office and warehouse environment.
    • May require occasional lifting, bending, and standing for extended periods.
    • Regular interaction with vendors, suppliers, and internal departments.
    • Travel between multiple sites within the organization.
    • The ideal candidate will have strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

    Education and Experience:

    • High school diploma or equivalent
    • 1-2 years of experience in purchasing, receiving, inventory, or asset management.
    • Must have reliable transportation to travel between sites as required.

    Salary Range: $37,440 - $60,320 per year ($18.00 - $29.00 per hour) - dependent on education and experience

    Heritage also offers the following with this position:

  • Generous vacation, sick and personal leave
  • WELLNESS days - 26 days per year (every other Friday off paid)
  • Paid holidays - 9 in 2024
  • Health Club/Fitness Reimbursement
  • Employee Assistance Program
  • Continuing education opportunities
  • Tuition assistance program
  • Agency provided life insurance and short-term disability policies
  • Retirement plans (401k and Roth)
  • Optional insurance benefits, including health, dental, vision, flex spending accounts (healthcare, dependent care), and additional life insurance. (The health insurance benefit includes substantial agency contribution towards the cost.)
  • We are a National Health Service Corp site which gives staff access to the National Health Service Corp federal student loan forgiveness program (LCPC, LCSW, MD, APN, RN, CADC, LSW, and LPC individuals). For more information, visit www.hrsa.gov.
    • Apply Now!
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