Purchasing Coordinator - Admin. Building - Dayton Independent School District : Job Details

PRIMARY PURPOSE:Coordinate and manage the purchasing activities of the district. Ensure compliance with applicable state and federal laws and regulations governing school district purchases of goods and services.QUALIFICATIONS: Education/CertificationBachelor's degree in business or accounting preferred TASBO certification preferred Special Knowledge/SkillsKnowledge of competitive bidding statutes and purchasing procedures Knowledge of accounting and auditing principles Proficiency skills in keyboarding and file maintenance Ability to work with numbers in an accurate and rapid manner Ability to use software to develop spreadsheets, databases, and do word processing Effective organizational, communication, and interpersonal skills ExperienceProfessional-level purchasing experience in public sector preferredMAJOR RESPONSIBILITIES AND DUTIES Purchasing1. Assist with the purchase of materials and equipment for the district by competitive bids, competitive sealed proposals, requests for proposals, government catalog contract purchases, informal quotations, and negotiations following established district criteria and in compliance with state purchasing rules. 2. Manage the full cycle of the competitive procurement process, including development of bid specifications, distributions of proposal documents, advertising requirements, bid openings, vendor evaluations, negotiation, and contract award recommendation in accordance with board policy and legal requirements. 3. Monitor and comply with federal, state and local laws, policies and regulations, ensuring purchasing and contract policies and procedures are aligned as appropriate for the District; recommend revisions to local policy and procedures as necessary. 4. Obtain and evaluate comparative prices and quotations. Make purchasing decisions based on information obtained. 5. Develop vendor and bidder lists and approve additions. 6. Approve purchase orders and monitor all purchase requisitions to ensure accuracy of information, calculations, and coding. 7. Administer contracts and handle adjustments with suppliers, including replacement of material not conforming to specifications, cancellation of orders, and receipt of proper credit. 8. Develop and implement an ongoing training program for District staff on purchasing laws, contracts, travel, and buying procedures, as well as how to use the financial software to enter requisitions. 9. Develop communication strategies with the vendor community, including training sessions and materials on how to do business with the District and establish a broad list of potential vendors to meet District needs. 10. Prepare agenda items and supporting documentation requiring board approval. 11. Work cooperatively with district personnel to determine specific requirements and assist in locating necessary goods and services. 12. Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable accounting records. 13. Follow district safety protocols and emergency procedures. 14. Perform other duties as assigned. 15. Attendance is an essential job function.