Purchasing Coordinator - L&R Distributors : Job Details

ABOUT US

L&R Distributors, Inc. is one of the largest distributors and purchasers of cosmetics in the United States. We distribute over 40,000 items (cosmetics, toys, school supplies, hosiery, hair accessories, OTC, HBA, and more) through 3 regional warehouse locations in Arkansas, New Jersey, and Nevada.

JOB SUMMARY

The Purchasing Coordinator plays a vital role in supporting the procurement process by assisting buyers, coordinating purchasing activities, and maintaining accurate records. The Purchasing Coordinator possesses strong communication skills, exceptional organizational abilities, and a passion for contributing to the success of our procurement operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist buyers in preparing and communicating purchase orders, ensuring accuracy, completeness, and alignment with procurement strategies.
• Collaborate closely with suppliers to ensure they receive purchase orders in a timely manner.
• Updates PO's to reflect promised date changes, unit cuts as communicated by suppliers, tracks inbound shipments, and communicates supply issues to the organization.
• Support the coordination of procurement activities, including order placement, order confirmations, and expediting of urgent orders.
• Assist in reviewing and reconciling supplier invoices against purchase orders, resolving discrepancies as needed.
• Generate regular reports on procurement metrics, such as order lead times, delivery performance, and supplier relationships.
• Assist in maintaining proper documentation of procurement processes, contracts, and communication with suppliers.
• Collaborate with cross-functional teams, including finance, inventory, and quality control, to ensure seamless procurement operations.
• Stay informed about industry trends, market dynamics, and new products to assist buyers in making informed procurement decisions.
• Provide administrative support to the procurement team, including organizing meetings, preparing presentations, and managing documentation.
• Consistent use of project management tool to maintain tasks, status of projects and communicate between teams,
• Assist in the creation of purchase orders as needed.
• Create and maintain supplier scorecards for top suppliers.
• Complete special projects and assignments as requested.

OTHER DUTIES AND RESPONSIBILITIES

• Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.
• Participate in proactive team efforts to achieve departmental and company goals.
• Perform other duties as assigned.
• Provide leadership to others through example and sharing of knowledge/skill.

REQUIRED EXPERIENCE

• 1-2 years of recent general office experience, preferably with a retailer or distributor
• General knowledge of purchasing practices, including purchase orders, shipments and invoices.
• Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheets, etc.
• Organized and detail-oriented with the ability to manage multiple tasks simultaneously.
• Demonstrated curiosity to solve problems, ask questions and interpret business situations
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced environment.

WORK SCHEDULE/HOURS

Hybrid schedule: 3 days on-site in Brooklyn, NY office; 2 days remote

Monday through Friday 8:30 AM to 5:30 PM EST, with variation based on business demands

PAY RANGE:

$24.00 - $26.00 per hour depending on experience