PURCHASING/RECEIVING CLERK - The St. Anthony, A Luxury Collection Hotel - BC Lynd Hospitality : Job Details

Job DetailsJob Location The St. Anthony, A Luxury Collection Hotel - San Antonio, TX Position Type Full Time Education Level High School Travel Percentage None Job Shift Any Job Category Hospitality - Hotel Description The Purchasing Clerk at The St. Anthony, A Luxury Collection Hotel is responsible for handling purchasing functions, maintaining an effective filing system and assisting in obtaining bids for hotel supplies. He/she is also responsible for optimizing the effectiveness in providing the hotel with the best prices for the best products and contributing to the overall profitability of the hotel. Qualification StandardsEducation & Experience:

• High School diploma or equivalent and/or experience in a hotel or related field preferred.
• Progressive experience in a hotel or college related courses preferred.
• Ability to understand and utilize basic computer equipment and applications, to include word processing and spreadsheet applications.

Physical requirements:

• Flexible and long hours sometimes required.
• Medium work - Exerting up to 50 pounds of force occasionally, and/or 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

General Requirements:

• Maintain a warm and friendly demeanor at all times.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
• Attend all hotel required meetings and trainings.
• Maintain regular attendance in compliance with BC LYND Hospitality, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
• Comply with BC LYND Hospitality and regulations to encourage safe and efficient hotel operations.
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
• Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
• Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
• Must be able to cross-train in other hotel related areas.
• Must be able to maintain confidentiality of information.
• Must be able to show initiative, including anticipating guest or operational needs.
• Perform other duties as requested by management.

Duties & FunctionsFundamental Requirements:

• Must be able to work with and understand financial information and data, and basic arithmetic functions.
• Maintain and control issuance and filing of all Purchase Orders and supporting documentation, to include inputting all information into the computer.
• Check all Purchase Orders (PO's) received by the department to ensure it has been authorized, signed, price checked and assigned to an authorized vendor.
• Answer department's phone and respond to vendors, guests, and employees' needs.
• Assist in the regular bidding process associated with non-food and beverage products, i.e. basic office supplies and furniture, maintenance and cleaning supplies, food and beverage equipment, etc.
• Assist Food & Beverage & Any other Department in the preparation of interdepartmental or external correspondence.
• Maintain and organize all bid records for easy reference to historical information.
• Maintain a current list of all hotel approved vendors, which include their products, most recent pricing, contact name, phone number and related order history.
• Ensure training in proper receiving procedures to ensure freshness of products.
• Assist in month-end or quarterly inventories as required by supervisors.
• Assist in maintaining office supplies storage room. Open the room on certain scheduled days or times, if necessary.

QualificationsBenefits:

• Paid Time Off
• 6 Paid Holidays
• Discounted Hotel rooms at over 6,000 Marriott properties
• Cash Bonus for Hiring Referrals
• $6 employee meals
• Health, Dental, Vision, and Life Insurance Policies
• 401K Program
• Discounted Bus Pass
• Discounted Downtown Parking
• Leadership Development Program
• Supervisor Training
• Recognition Programs