Receiving Administrative Assistant - Vista Packaging & Logistics : Job Details

Receiving Administrative Assistant

Vista Packaging & Logistics

Job Location : Shepherdsville,KY, USA

Posted on : 2024-12-01T06:14:33Z

Job Description :
Description
  • Provide clerical support to the front office and operations staff. Answer multi-line phone system and properly route calls with professionalism and courtesy.
  • Retrieve messages from the associate call-in voicemail box and distribute information on absences daily.
  • Greet visitors to the facility with professionalism and courtesy.
  • Process and distribute daily production report.
  • Reconcile contract labor invoices against recorded hours. Work with temporary labor providers to resolve any discrepancies between hours worked and hours invoiced.
  • Reconcile Vista associate payroll hours. Record any adjustments or corrections labor management/time keeping software system. Print bi-weekly time sheets for associate sign off. Upload complete payroll file by assigned deadline for payroll processing.
  • Ensure onboarding paperwork for new employees is completed and sent to HR.
  • Track employees' time off requests.
  • Conduct first day orientation for new employees.
  • Order any supplies needed in the office or warehouse.
  • Perform other clerical support duties as directed by front office staff.
  • Monitor the arrival of truck drivers onto Vista's property.
Requirements
  • 2+ years in an office environment
  • Minimum of 1 year working in HR processes.
  • Proficient with MS Office with emphasis on MS Excel
  • Ability to interact with guests and Vista associates in a professional and courteous manner.
  • Excellent organizational skills. Ability to prioritize tasks in a fast-paced environment.
  • Excellent interpersonal communication skills required.
Apply Now!
Similar Jobs ( 0)
-- View More Similar Jobs --