Receiving Coordinator, Full Time - Oswego Health : Job Details

Job Title: Receiving Coordinator Department: Materials ManagementReports to: Director of Materials Management Revision Date: 11/4/24Status: Hourly, Full Time Job Summary: Procurement Warehouse Coordinator is responsible for managing goods, maintaining accurate inventory, and supporting the purchasing process within the organization. Duties/Responsibilities: Responsible for managing goods, maintaining accurate inventory, and supporting the purchasing process within the organization Manage the shipment and receipt of all products, materials, and supplies in the Warehouse Accept and document packages and deliveries made to the facility Unload and unpack shipments of products Inspect shipments for damage and correct quantities, report damages or shortages to the appropriate person Match shipments to their associated purchase orders and enter receiving data on paperwork Record receiving data in Coupa Prepare and organize received stock for inventory Spot-check and count inventory on a periodic basis Monitor inventory and stock levels, and report discrepancies or shortages to Management Conduct monthly supplies and equipment inventories Prepare items for return shipping or redistribution to clinic sites, noting item contents, delivery methods, and other logistical details Ensure the warehouse is clean, neat, and hazard-free at all times Inventory Management: Maintain proper storage and inventory accuracy of materials and supplies Fulfill supply requests from sites and/or the Purchasing Department Occasionally assist with maintaining a Purchase Order system with linkage to accounts payable Process returns and ensure accurate account credit Ensure all supply-related paperwork flows from sites to account for orders, and invoices are processed in a timely manner Administrative and Support Duties: Assist Facilities Manager with various facilities-related duties, manage miscellaneous items stored in the PPE warehouse, occasionally deliver products to local sites based on urgency Schedule and maintain daily pickup schedule Stay updated with industry trends and establish long-term purchasing arrangements with vendors when beneficial Contribute to the success of the organization by participating in quality improvement activities Follow all safety procedures as outlined in the organization's Illness and Injury Prevention Plan (IIPP) and report any injuries or unsafe conditions immediately Use appropriate body mechanics to ensure an injury-free environment Follow all infection control procedures, including blood-borne pathogen protocols Maintain privacy of all patients, employees, and volunteer information, accessing such information only on a need-to-know basis Comply with all regulations regarding corporate integrity and security obligations; report unethical, fraudulent, or unlawful behavior Perform other duties as assigned. Education and Experience: High School diploma or GED required, 2 years of prior warehouse experience or similar experience preferred. Highly organized, strong initiative, attention to detail, and team player, and ability to multi-task. Advanced knowledge of Microsoft Office (Outlook, Excel, Word) is required. Tech-savvy with the ability to navigate internet-based platforms effectively. Working Conditions: Ability to stand for extended periods of time, ability to lift fifty (50) pounds. Moving, lifting or transferring may involve lifting up to fifty (50) pounds, as well as assist with weights of more than one-hundred (100) pounds, fine motor skills, visual acuity. Ability to travel regularly to various work sites. Pay Range: $18.50-$19.50/hr Employee salary is based on commensurate experience and other qualifications. The mission of Oswego Health is to provide accessible, quality care and improve the health of residents throughout Oswego County. As a nonprofit healthcare system that was established in 1881, Oswego Health is proud to continue to be one of Oswego County's largest employers. More than 1,200 employees spread throughout its 17 locations, work for the Oswego Health system, which includes the 164-bed community hospital with a brand new Medical Surgical Unit, a 32-bed state-of-the-art psychiatric acute-care facility with multiple outpatient behavioral health service locations, The Manor at Seneca Hill, a 120-bed skilled nursing facility, and Springside at Seneca Hill, an independent retirement community. The health system also operates Oswego Health Home Care, the only hospital-based certified home healthcare agency in the County as well as two outpatient centers, including the Fulton Medical Center, offering urgent care, lab, medical imaging, physical therapy, and occupational health services; and the Central Square Medical Center, offering urgent care, lab, medical imaging, and physical therapy services. In addition, Oswego Health includes the Oswego Health captive professional corporation, Physician Care P.C., providing physician services in orthopedics, cardiology, ENT, gastroenterology, breast care, audiology, general surgery, bariatrics, and primary care. EQUAL EMPLOYMENT OPPORTUNITY Oswego Health is committed to providing equal opportunity in all employment-related matters, without regard to race (including traits historically associated with race), creed, color, religion, sex/gender, national origin, age, marital or familial status, disability, pregnancy-related condition, sexual orientation, gender identity, gender expression, transgender status, citizenship status, ancestry, arrest/conviction record, military or veteran status, domestic violence victim status, genetic predisposition or carrier status, reproductive health decision making, relationship or association with a member of a protected category, or any other legally protected characteristic. Decisions affecting your position including, but not limited to, recruitment, hiring, placement, promotion, transfer, compensation, benefits, training, tuition assistance, leaves of absence, disciplinary action, layoff/recall, and terminations will be made in accordance with this policy.