Reception / HR Assistant - Multimatic : Job Details

SUMMARY

Supports the general office functions and HR Assistance for Multimatic Indiana Inc.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

* Front desk receptionist - answers phone, greets guest, takes and delivers messages.

* Responsible for visitor sign in book, plant visit confident agreements, LOI and Contractor EMS logs and enter them into the EMS form Expirations log.

* Facility Communication, Type memos, correspondence, reports and other documents for the General Manager and Human Resource Manager as needed.

* Responsible for all Attendance & Vacation Policy Administration including, tracking and preparing corrective actions.

* Facilitate new hire orientation

* Assist HR with positive employee relations

* Files records as required.

* Collects and distributes incoming and outgoing mail daily.

* Operates office copier, fax and is fluent with spreadsheets and word processing.

* Assists in organizing and hosting visitors as needed. Keeps a supply of PPE for visitors.

* Works closely with all functional managers to provide administrative support activities as needed.

* Assists Human Resources with recruiting activities

* Event planner for company lunches, recognition and events. Plans and coordinates activities with HR department.

* File and maintain training records data base for all Training Documents for TS standards.

* Prepares reports and graphs as required.

* Assures that the conference room supplies (drinks, coffee, and cups) are stocked for meetings and guests.

* Arrange lunches and travel arrangements as requested. Assists with Company Car logs.

* Perform other duties as required.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED). Minimum two years office experience, preferably in a manufacturing environment. Needs to be able to demonstrate proficient word processing and spreadsheet skills.

LANGUAGE SKILLS

Must possess excellent grammar and language skills, being able to deal with all types of people with tact and diplomacy. Must possess ability to read and speak effectively with fellow employees and upper management so as to be able to interpret reports properly that will need to be typed. Bilingual in English/Spanish a plus.

To learn more about Multimatic, check out our youtube channel -

If you are interested in this position, apply by sending us your cover letter and resume.

We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.

As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.