Receptionist - 10 Month - Flagstaff Unified School District #1 : Job Details

Position Type: Secretarial/Clerical/Secretary Date Posted: 1/31/2025 Location: Flagstaff High School Date Available: 02/19/2025 Closing Date: Open Until Filled FLAGSTAFF UNIFIED SCHOOL DISTRICT #1 Receptionist 10 Month CalendarPosition Title: Receptionist Department/Section: Flagstaff High School Supervisor: Principal Hourly Rate: $18.50 - $19.25/hour (depending on experience) Pay Grade: 31 Schedule: 40 hours/week; Monday - Friday (hours tbd); 10 month calendar. Benefits offered. Arizona State Retirement System eligible. Start Date: February 19, 2025, may start prior for training. SUMMARY OF FUNCTION: Check in Substitutes, answer all incoming calls and direct them to the appropriate individuals or departments, greet and direct parents, public, students and staff.

Greet substitutes, check identification and assist in providing information particular to our building. Sign-in sheet, IDs, etc. Find coverage for teachers who have not been assigned a sub. Prepare timesheets to compensate teachers that have worked on their prep. Notify building principal of all reassignments and shortages.

Greet visitors coming into office/building and direct to appropriate individual/department.

Answer all incoming calls and direct to appropriate individual or department. Answer basic questions and give requested directions or other information directly or by phone.

Perform other duties as assigned, including but not limited to maintaining copier, loading toner, paper and assisting if machine malfunctions. Calling for maintenance or supplies.

Put in work orders for teachers and staff in Cleanteligent system or District Maintenance. Keep Mr. Donner aware of any major work orders.

Order supplies for front office, student passes/call slips and admit slips. (Paper is ordered by bookkeeper).

Preparation of bulk mailings, progress reports and grades.

Collect AIA packets from student athletes and receive payments when bookstore is closed.

Send notification to outside vendors when there are any schedule changes.

SPECIFIC TRAINING OR JOB EXPERIENCE REQUIRED:

• High School Diploma or equivalent certification, with one year of secretarial coursework.
• Ability to deal effectively with parents, staff and students.
• Estimated length of time required for new entrant to achieve acceptable level of proficiency: One week.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee is occasionally required to move from location to location and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Information contained in this job description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position, and additional duties may be assigned. Thank you for your interest in the Flagstaff Unified School District. Please submit a complete application. Education information must be included in the application. Complete work history needed for proper placement on the salary schedule. If this information is not complete, your application will be returned. All applicants (including current district employees) must submit a complete online application. Current Internal candidates, please contact Human Resources @ [email protected] for hourly rate information. Years of service and grade movement (up or down) will be considered. All employees are subject to a criminal background check. The Flagstaff Unified School District is committed to a policy of nondiscrimination in relation to race, color, religion, gender expression, sexual orientation, military status, age, national origin, or disability.