Receptionist, Central Office - The McHenry County ROE Application Consortium : Job Details

Position Type: Secretarial/Clerical/Secretary - 12-MonthsDate Posted: 10/18/2024Date Available: 11/04/2024Closing Date: Until Filled

District: McHenry School District 15 - website

MCHENRY COMMUNITY CONSOLIDATED SCHOOL DISTRICT 15 VACANCY NOTICE JOB TITLE/ASSIGNMENT JOB TITLE: Receptionist, Central Office SCHOOL: Central Office REPORTS TO: Director of Information Technology TERMS OF EMPLOYMENT: 12 Month Position 7:30 am - 4:00 pm START DATE: ASAP MINIMUM QUALIFICATIONS/REQUIRED SKILLS

High school diploma or equivalent required. Secretarial or administrative experience preferred.

Combination of training, education, and experience which demonstrates possession of knowledge of the responsibilities stated.

Knowledge of technology and computer software.

Ability to communicate clearly and concisely.

RESPONSIBILITIES/DUTIES ESSENTIAL JOB FUNCTIONS: Assists the Central Office by performing routine clerical tasks, providing customer service and maintaining records.

Performs routine clerical functions such as typing, filing, data-entry, processing in-district and outside correspondence, answering phones, preparing special project materials, and ordering supplies.

Greets visitors in a friendly and genuine manner; directs them to the appropriate location.

Types/prepares correspondence, purchase orders, check requests, etc.

Assist with the supply order; this includes obtaining quotes from vendors, as well as coordinating receipt and distribution of goods.

Provides a variety of clerical and office assistance duties; makes and distributes copies, processes mail, documents, correspondence, invoices, and other materials.

Assist in reporting and updates for the employee management system (Skyward) and assisting in data entry.

Assist with shipping and receiving of materials and distribution of materials.

Oversee the switchboard and reception area of the central office. Refers inquiries to designated areas.

Maintain reception area materials for visitors.

Manage office inventory for ensuring adequate supply of items.

Complete invoices for IT department.

Assist in compiling data for reports, records, and audits.

Works with other positions, organizes, plans, and assists with student registration.

Answers phone, responds to routine questions and parent inquiries, schedules appointments, and route calls to appropriate persons.

Triage incoming IT help desk calls. Assists with basic IT functions, i.e. re-setting passwords, submitting tickets, taking down information.

Responsible for creating and making updates to badges for District employees.

Assign employee group for new hires and updating employee information in Skyward regarding access.

Ability to meet the internal and external customer services needs of the central office, including staff, students, parents and the community.

Maintain schedule for conference rooms at the Central Office.

Assist in compiling data for reports, records, and audits.

Maintains confidentiality of personnel and school district business records as required.

Ability to perform with awareness of district requirements and policy.

Perform other duties as assigned by the Director Information Technology.

PAY AND BENEFITS

$18/hour Plus Benefits

Full health insurance program with major medical.

Illinois Municipal Retirement Fund (IMRF Pension).

Paid time off.

APPLICATION PROCESS Apply online: www.d15.org Attach: cover letter, resume, transcripts, certificates, and four reference letters. Brian Kilinski Director of Human Resources Title IX Coordinator Contact info:[email protected] McHenry Community Consolidated School District 15 420 N. Front Street McHenry, IL 60050 Phone: 779-###-#### Posted: 10/18/2024