Receptionist/Executive Assistant - Arixa Capital : Job Details

About Arixa Capital

Arixa is seeking a Receptionist/Executive Assistant to support the continued growth and operational excellence of our team.

Arixa is truly differentiated in our market. Arixa is both an investment manager and a lending platform, while our competition is almost exclusively lenders who do not manage their own funds. With our 17-year investment track record and over $5 billion in originated loans, Arixa has earned the trust of retail and institutional investors, as well as discretionary private lending funds.

We place organizational health at the top of our priority list. Using the framework in Patrick Lencioni's book, The Advantage: Why Organizational Health Trumps Everything Else in Business, Arixa places organizational health at the center of our business model. This results in a playbook that incorporates input from every Arixa team member, ensuring that we remain aligned, and everyone knows what is most important – covering our mission, our values, and our top priorities each year.

More information on Arixa can be found at www.arixacapital.com

Job Description

We are looking for a professional and proactive Receptionist/Executive Assistant to manage the front desk and provide high-level support to key executives. The ideal candidate will be detail-oriented, personable, and adaptable, excelling at balancing administrative responsibilities with executive assistance duties.

Summary of Primary Responsibilities:

The Receptionist/Executive is an in-office position, Monday-Friday 8:30am-5:30pm. While not an exhaustive list, the Receptionist/Executive Assistant will be responsible for:

Front Desk Management:

• Answering and directing phone calls promptly and professionally.
• Greeting visitors and maintaining a welcoming front desk environment.
• Signing for packages and ensuring timely distribution.
• Sorting incoming mail.
• Backup support to Office Manager as needed.

Executive Assistance:

• Providing executive support to 2 Managing Directors (one located in Arizona, one in Los Angeles, including scheduling meetings and appointments.
• Assisting the VP of Marketing and Marketing team with administrative tasks.
• Scheduling meetings across various departments and coordinating calendars.

Notary Services:

Acting as the company notary (training and certification costs covered by the company).

Special Projects:

Supporting special projects and other assignments as directed.

Requirements

• Proven experience in a receptionist or administrative/executive assistant role, ideally in a fast-paced, professional environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
• Professional demeanor and ability to handle confidential information with discretion.
• Notary certification (or willingness to obtain certification; company will cover costs).
• Bachelor's degree preferred but not required.

Compensation

This position is full-time, non-exempt full time, with Salary Range: $60,000-70,000 (depending upon experience), plus discretionary bonus potential.

Benefits

Our Benefits include:

• Medical, dental and vision insurance
• 401k with employer contribution
• Two weeks (10 days) paid time away excluding sick time.
• All major holidays (8 days)
• One floating holiday

Note

This job description is not an all-inclusive list. The Receptionist/Executive Assistant will be involved in related business matters and duties as assigned. [Your Company Name] is an ‘at-will' employer.