RECEPTIONIST - Applicantz : Job Details

100% onsite in San Francisco, 5 days a week

Our large, Fortune Technology client is ranked as one of the best companies to work with, in the world. As a global leader in 3D design, engineering, and entertainment software, they foster progressive culture, creativity, and a flexible work environment. They use cutting-edge technologies to keep themselves ahead of the curve. Diversity in all aspects is respected. Integrity, experience, honesty, people, humanity, and passion for excellence are some other adjectives that define this global technology leader.

As the welcoming face of our San Francisco office, you play a pivotal role in offering a warm reception to all our employees, clients, and visitors. Your responsibilities include providing a friendly environment, guiding individuals, addressing various inquiries, and ensuring that communications are efficiently relayed to the correct team members. You are entrusted with the vital task of fostering the best-in-class workplace experience through every interaction, while vigilantly upholding the safety and security of our office within a team-oriented environment.

Minimum qualifications

• High School diploma or equivalent
• Experience with vendor management, corporate security and safety programs a plus
• Experience with maintainingactivating employee visitor badges
• Excellent oral and written skills and proficiency with all Microsoft Office applications is required
• Regular attendance and punctuality

Responsibilities

• Provide continuous coverage for the front desk. Greet visitors and notify personnel of visitor arrival. Monitor employee and visitor flow in and out of buildings.
• Maintain security requirements by ensuring visitors sign into electronic visitor kiosk and by distributing guest badges. Cover other receptionist lunch breaks as required.
• Pre-register guests using visitor system tool
• Ensure that unauthorized individuals are not granted access to buildings. Ensure that employees are using proper access badges. Alert Security or Workplace staff of any disturbances or potentially dangerous situations.
• Maintain professional appearance of building lobby or reception area.
• Receive and route all deliveries at the front desk. Interact with vendors, couriers and delivery personnel. Contact appropriate employees to accept deliveries.
• Assist with BIM 360 ticket reporting and event tracking
• Assist with departmental purchases, payment and tracking as it pertains to vendors
• May assist with conference room bookings. May assist Workplace staff with event support and event calendar.
• Answer inquiries directly or direct to appropriate employee. Communicate with employees on site-specific issues.
• Act as point of contact in case of an emergency or disaster, coordinating with Workplace staff
• May be required to create and regularly update internal web pages and Slack Channels