Receptionist - GLOCAP : Job Details

COMPANY: Investment Firm

POSITION: Receptionist/Office Coordinator

LOCATION: New York, NY

HOURS: 8:00AM - 5:00PM

COMPENSATION: $75-85K DOE + OT eligible + Discretionary Bonus + Benefits

BACHELOR'S DEGREE: Required

Our client, an investment firm, is seeking a a Receptionist who will serve as the first point of contact for all visitors and team members, ensuring a seamless, white-glove experience. This role will also be responsible for managing daily office operations, supporting event coordination, and providing high-level administrative support.

Responsibilities of the Receptionist:

Visitor & Office Management:

-Manage the security portal and liaise with building lobby staff to ensure smooth and secure entry for all visitors.

-Maintain the visitor management database and ensure all guests are logged and accounted for.

-Meet and greet visitors with a warm, professional demeanor, ensuring they feel welcomed and valued while connecting them with the appropriate team members.

Communication & Administrative Support:

-Screen incoming calls and route them to the appropriate team members.

-Handle all incoming and outgoing mail, packages, and deliveries.

-Provide high-quality administrative support to external teams and individuals using the office, including setup for meetings and events.

Vendor & Facility Coordination:

-Coordinate with vendors and building management to ensure the office is impeccably maintained.

-Support office-wide events, both internally hosted and locally sponsored, managing all logistics with a white-glove approach.

-Manage all office purchasing including the pantry and supply ordering, restock and inventory, working closely with day porters to ensure kitchens and supply rooms are stocked daily.

Additional Support:

-Assist with other administrative tasks and special projects as needed, including office supplies management and workstation setup.

Requirements of the Receptionist:

-Bachelor's degree required.

-Minimum of 2 years of administrative experience; prior front desk or receptionist experience preferred.

-Proficiency with productivity tools such as Airtable, Notion, Envoy, Slack, and Google Workspace (GSuite).

-Polished, articulate, and proactive with exceptional communication and organizational skills.

-Strong focus on providing a white-glove, service-oriented experience.

-Highly organized and able to manage multiple priorities while maintaining attention to detail and a calm, professional demeanor.

-Genuine interest in managing front office operations, event planning, and office management.

-Energized by working in an ever-evolving, in-office environment, five days a week.

-Verification of identity, education, prior employment, and references may be required.