Receptionist/Legal Assistant - Woods Rogers : Job Details

Woods Rogers is seeking to hire a Receptionist/Legal Assistant to support our Charlottesville office. The Receptionist/Legal Assistant assists attorneys and legal staff with documentation, scheduling, and communication. The ideal candidate will have experience performing secretarial and receptionist tasks and providing administrative support to attorneys in a variety of practice groups.

This is a full-time, non-exempt, in-office position at our Charlottesville, VA office. The anticipated schedule for this position is Monday – Friday, 8:30 AM – 5:00 PM with an unpaid lunch break.

Required Qualifications

Previous experience working as a receptionist/legal assistant.

Strong communication skills, both written and verbal, with the ability to effectively interact with clients and colleagues.

Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.

High level of discretion and confidentiality in handling sensitive client information.

Proficiency with Microsoft Office Suite, specifically with Microsoft Word and Microsoft Outlook.

Responsibilities

Provide day-to-day secretarial support to the Firm's attorneys, including scheduling meetings, answering phone calls, and processing incoming and outgoing mail.

Produce, review, and send legal documents and reports.

Create and maintain electronic and physical files

Assist in the tracking of billable hours.

File case documents.

Coordinate and schedule meetings, closings, and other events.

Communicate effectively with potential clients via phone, email, and in-person meetings.

Follow established procedures to refer and coordinate conflict checks as needed.

All other duties and responsibilities as assigned.

Benefits Include:

Medical Insurance

Paid Time Off

401(k) + matching

Paid Holidays

Dental Insurance

Vision Insurance

Life Insurance

Physical Demands

Ability to sit for long periods of time and lift up to 25 pounds.

Work Environment

Professional office environment

Applications

Woods Rogers is an equal opportunity employer. Review of applications will begin immediately. This position will remain open for applications until filled.