RECORDS CLERK - U.S. Courts : Job Details

SummaryThis position is located in the Clerk's Office of the United States District and Bankruptcy Courts for the District of Columbia. The Records Clerk reports to the Chief Deputy Clerk of Operations. The incumbent performs various functions and is responsible for and will administrative and technically assist with the day-to-day retrieval, maintenance and filing of court records. This work is performed in accordance with approved internal controls, procedures, and rules.This job is open to

• The publicU.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agencyThis position requires a Fingerprint Check.Duties

• Receive and review incoming documents to determine compliance with records policy and procedure.
• Scan and upload documents to CM/ECF, when needed.
• Collect, sort and classify documents and file accordingly.
• Retrieve files, as needed and/or requested.
• Prepare new file folds and labels, as needed to protect and maintain documents.
• Provide customer service to the bar and the public by fulfilling record retrieval requests and answering inquiries.
• Make file copies, as requested.
• Maintain the file in an orderly fashion by reorganizing, transferring, archiving, and storing, as needed.
• Provide direct assistance in archiving and storing records according to the regulations dictated in Volume 10, Chapter 6: Records Management of the Guide to Judiciary Policy.
• Perform other duties as assigned.

Requirements Conditions of EmploymentUnited States citizenship is required for consideration for this position.Employees are required to adhere to the Code of Conduct for Judicial Employees.Employees of the United States District and Bankruptcy Courts for the District of Columbia are excepted service appointments. Excepted service appointments are At-Will and can be terminated with or without cause by the court.Employees are required to use the Electronic Funds Transfer (EFT) for payroll deposit.Final candidates will undergo a background check.Selection will be made consistent with the provisions of the Equal Employment Opportunity Plan adopted by the United States District and Bankruptcy Courts for the District of Columbia. QualificationsRequired Specialized Experience: The candidate must also possess a minimum of one year of specialized experience. Specialized experience includes progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involved the routine use of specialized terminology and automated software and equipment for word processing (Microsoft Word), data entry or report generation.Preferred Experience:Legal/court experience is highly preferred, but not required.Must have excellent interpersonal skills and be able to effectively communicate with staff to determine needs and maintain complete and accurate records and files. The ability to communicate effectively both verbally and in writing is critical.Excellent organizational, critical thinking and problem-solving skills; the ability to respond to requests on short notice; and the ability to manage multiple tasks and stringent deadlines are essential. The ability to consistently demonstrate sound ethics and judgment, work independently, and be detail-oriented is a must.Regular lifting of heavy boxes (20 to 40 pounds) is required.EducationThe successful candidate must, at a minimum, possess a bachelor's degree from an accredited four-year college or university. Education may not be substituted for specialized experience, because operation court support positions require hands-on experience to be credited as specialized experience.Additional informationFull-time employees of the United States District and Bankruptcy Courts for the District of Columbia are eligible for a full range of benefits to include:

• A minimum of 11 paid holidays per year.
• Paid annual leave in the amount of 13 days per year for the first three years, 20 days per year after three years, and 26 days per year after fifteen years.
• Paid sick leave in the amount of 13 days per year.
• Federal Employees' Retirement System (FERS).
• Optional participation in the Thrift Savings Plan (TSP), the Federal Employees Health Benefits Program (FEHBP), Federal Dental and Vision Insurance Program (FEDVIP), the Federal Employees' Group Life Insurance (FEGLI), the Flexible Benefits Program, the Commuter Benefit Program, SmartBenefits (mass transit subsidy up to $315 per month), and Long-Term Care Insurance.
• Employee Recognition Program, budget permitting.
• Workers' Compensation Program.
• On-site physical fitness facility.
• Flexible work schedule.
• Federal Occupational Health Services Program (FOH)/ On-site Health Unit.
• Employee Assistance Program (EAP)/Work Life Services.
• Priority enrollment for children beginning at three months of age until kindergarten of all employees of the United States Courts in the Thurgood Marshall Child Development Center (TMCDC).

• BenefitsReview our benefits

How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.Please read the Qualifications, Conditions of Employment, and Next steps sections for more information.

• BenefitsReview our benefits
• Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.Qualified individuals must submit the following:
  • A cover letter detailing how your experience relates to the position requirements.
  • AO-78, Federal Judicial Branch Application for Employment (can be downloaded from
  • A resume detailing all relevant experience, education, and skills.
  For questions, please contact the Human Resources Department at 202-###-####. For a full list of vacancies, please see our website: If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to ApplyApplications may be mailed or hand delivered to:United States District and Bankruptcy CourtsAttn: Human Resources (2024-02)333 Constitution Avenue, NW, Room 2712Washington, DC 20001Or via e-mail to: [email protected]Agency contact informationHuman ResourcesPhone202-###-####Email[email protected]AddressUS District and Bankruptcy Courts for DC 333 Constitution Avenue, NW, Room 2712 Washington, DC 20001 USNext stepsFailure to submit a complete and signed cover letter, AO-78, and resume will result in immediate disqualification. Description of Work section of the AO-78 must be completed to include salary information. Indicating see resume is not acceptable. Incomplete and/or unsigned applications will not be considered, returned or retained. Only applicants selected for an interview will be contacted and must travel at their own expense. One application per candidate will be accepted for this announcement.
• Fair and TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required DocumentsQualified individuals must submit the following:

• A cover letter detailing how your experience relates to the position requirements.
• AO-78, Federal Judicial Branch Application for Employment (can be downloaded from
• A resume detailing all relevant experience, education, and skills.

For questions, please contact the Human Resources Department at 202-###-####. For a full list of vacancies, please see our website: If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.How to ApplyApplications may be mailed or hand delivered to:United States District and Bankruptcy CourtsAttn: Human Resources (2024-02)333 Constitution Avenue, NW, Room 2712Washington, DC 20001Or via e-mail to: [email protected]Agency contact informationHuman ResourcesPhone202-###-####Email[email protected]AddressUS District and Bankruptcy Courts for DC 333 Constitution Avenue, NW, Room 2712 Washington, DC 20001 USNext stepsFailure to submit a complete and signed cover letter, AO-78, and resume will result in immediate disqualification. Description of Work section of the AO-78 must be completed to include salary information. Indicating see resume is not acceptable. Incomplete and/or unsigned applications will not be considered, returned or retained. Only applicants selected for an interview will be contacted and must travel at their own expense. One application per candidate will be accepted for this announcement.Fair & TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Equal Employment Opportunity (EEO) Policy
• Reasonable accommodation policy
• Financial suitability
• Selective Service
• New employee probationary period
• Signature and false statements
• Privacy Act
• Social security number request