RECORDS CLERK - City of Aventura FL : Job Details

Salary : $40,500.00 AnnuallyLocation : Aventura Government Center, FLJob Type: Full-TimeJob Number: 00079Department: PoliceOpening Date: 09/23/2024Closing Date: 10/6/2024 11:59 PM EasternFLSA: Non-ExemptBargaining Unit: N/AThe City of Excellence is hiring!Official City application required.Candidates receive further communication via email. Check your email, including spam/junk folders, for these notices. Description The City of Aventura is accepting applications for a full-time Records Clerk position with the Aventura Police Department.The purpose of the Records Clerk position is to perform a variety of administrative activities to support law enforcement personnel and the public, under the Administrative Division. Classification and entry of reports in compliance with Florida Department of Law Enforcement (FDLE) and National Incident-Based Reporting System (NIBRS/FIBRS) with the Records Division of the Aventura Police Department. Duties include entering, querying, retrieving, validating and/or processing data in various database systems. Incumbents accomplish unit functions through rotating assigned work areas, and participate in cross training to ensure satisfactory performance in all Records functions.Candidates will be required to complete and upload a Personal History Questionnaire after initial review of the application.You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. Duties & Responsibilities Receive and review all Agency Sealed and Expunged Court Orders Fulfil all in-house media request (i.e., radio & phone transmissions, GPS data). Fulfill all records request pertaining to E911 tape request; police radio transmission tapes; in-car video tape request; TVMS video tape request; police records which may include incident, arrest, accidents, citations; perform other duties as directed by a supervisor. Redact all confidential information prior to releasing; review all submitted public record information from individual units prior to releasing in order to ensure all confidential information is redacted; provide the bulk public records request; handle all court subpoena public records request. Ensures that public records law and the guidelines of Chapter 119 are followed as it pertains to the dissemination of public records requests. Comply with Sealed and/or Expunged court order; act as liaison between the County and State; notify all affected units to provide requested documentation for sealing/expungement; verify any maintained documents in affected units are properly redacted. Manage and maintain all police reports. Review all reports from officers for completeness and follow-up. Accountable for all reports with a generated case number. Accountable for all arrest reports. Accountable for all citations issued. Classification and entry of records in compliance with Florida Department of Law Enforcement (FDLE) and National Incident-Based Reporting System (NIBRS/FIBRS). Completes searches in the different CAD programs; prints CAD printouts and logs. Running local Clearance Checks. Organizing completed transmittals to be mailed to designated locations. Data entry requires all pertinent information to be accurately entered into selected fields in the Records Management computer system. Complying with requests from the public for copies of reports. Assists the public by phone pertaining to records functions. Determines nature and urgency of calls, and coordinates appropriate response. Provides a variety of police related information to the public and governmental agencies. Filing all pertinent reports or logs in numerical or alphabetical order. Receives requests from officers for special or specific information; follows up with appropriate information and relays the same back to the officer. Participates in a variety of correspondence, reports and other materials requiring independent judgement as to the content, accuracy and completeness. Collection of monies received pertaining to records job functions. Performs other duties as assigned or as may be necessary. Qualifications & RequirementsDESIRED MINIMUM QUALIFICATIONSGeneral:

Must be 21 years or older at the time of employment;

Must possess, or be able to obtain by time of hire, a valid Florida driver's license without record of suspension or revocation in any State;

No felony convictions or disqualifying criminal histories within the past seven years;

Must be able to read and write the English language

Education and Experience: High school diploma or GED equivalentNecessary Knowledge, Skills and Abilities:

Some knowledge of modern law enforcement principles, procedures, techniques, and equipment;

Some skill in the operation of most of the tools and equipment listed below.

Ability to learn the applicable laws, statutes, and department rules and regulations; Ability to communicate effectively orally and in writing; Ability to establish and maintain effective working relationships with peers, and supervisors; Ability to follow verbal and written instructions; Ability to learn the City's geography.

Ability to accurately handle and record monies received.

SPECIAL REQUIREMENTSMust successfully pass a pre-employment drug screen, polygraph, background investigation. SELECTION GUIDELINESFormal application, rating of education and experience; oral interview and reference check; job related tests may be required.Candidates will be required to complete and upload a Personal History Questionnaire after initial review of the application. Supplemental InformationSUPERVISION RECEIVED Works under the supervision of the Records Manager. Work is performed under general supervision with latitude for use of independent judgment within established guidelines and procedures.SUPERVISION EXERCISED NoneTOOLS AND EQUIPMENT USED Desktop computer, including specialized software, scanner, phone, calculator, fax machine, copy machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or operate objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move objects. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The noise level in the work environment is usually quiet to moderately noisy. We are an Equal Opportunity Employer.The City of Aventura is an Equal Opportunity Employer.The City of Aventura offers a wide range of employee benefits, which include:Health, Dental, Vision

• City pays the entire cost of employee's health, dental, short-term disability, long term disability and life insurance.
• City pays 50% of employee's dependent health and dental insurance
• City pays 70% of employee's dependent health insurance for Police Officers and 50% for dental insurance.
• Health insurance is an HMO - Open Access Managed Choice POS plan offered through UnitedHealthcare
• Employees choose from a Dental PPO or HMO plan offered through Humana
• Vision plan for employee covering annual vision exam; glasses; lenses; or contacts through UnitedHealthcare

Life Insurance

• City provides life insurance equal to 1 times annual employees salary up to $50,000 through UNUM
• Employee can purchase additional term life insurance coverage at low term rates through UNUM

Retirement Plan

• The City contributes an amount equal to 14% of salary to defined contribution 401(a) Retirement Plan
• Employees begin vesting at 20% after one year and are fully vested after 5 years

Police Officer Pension Plan

• Sworn Personnel are in a Defined Benefit Plan: City Contribution 27.696%; Employee Contribution 10.775%
• Defined Benefit Plan: 22.5 years of credited service, regardless of age; or age 57 with 10 years of credited service; 5 year DROP

Voluntary Retirement Plans

• 457 pre-tax retirement plan
• Roth IRA retirement plan

Disability Insurance

• Long term disability is provided with a minimum of 50% salary coverage up to $5,000/month.
• Short term disability replaces a portion of earnings while unable to work due to non-work related illness or injury.

Life Insurance

• City pays 1 times annual salary up to $50,000 including Accidental Death & Dismemberment policy

Voluntary Life Insurance

• Employee can purchase additional life insurance up to 5 times annual salary as well coverage for dependents.

Flexible Spending & AFLAC

• Employee can enroll in yearly Flexible Spending Accounts pre-tax for medical and dependent care expenses.
• AFLAC plans available for purchase at group rates.

Holidays

• New Year's Eve 1/2 Day
• New Year's Day
• Martin Luther King's Birthday
• President's Day
• Memorial Day
• Juneteenth
• 4th of July
• Labor Day
• Veterans Day
• Thanksgiving
• Day after Thanksgiving
• Christmas Eve 1/2 Day
• Christmas Day

Vacation Leave

• Employees with less than 4 years service receive 80 hours vacation per year
• Employees with 4-10 years service receive 120 hours vacation per year
• Employees with over 10 years service receive 160 hours vacation per year

Personal Leave

• Employees are entitled to 24 hours of personal leave per calendar year

Sick Leave

• Employees accrue 8 hours sick leave per month
• Employees who do not utilize sick leave for a six month period are eligible for an additional 8 hours of vacation
• Employees leaving the City are eligible for up to 100% payout for unused sick leave based on length of service up to a maximum of 800 hours

Bereavement Leave

• The City allows 32 hours leave for in-state funerals and 40 hours for out of state funerals

Job Basis Leave

• Employees not eligible for overtime receive 5 days each year in recognition of extensive number of hours worked in excess of normal working hours

Educational Reimbursement

• The City offers a 75% reimbursement of tuition costs for employees completing a course with a B or better
• Reimbursement is based on the rate of tuition charged in the state university system.

Take Home Vehicles

• Police Majors
• Police Captains
• Detectives
• All Sworn Officers (may be subject to mileage charges based on place of residence)
• 911 Manager
• Crime Scene

Salary Incentives

• Based on unit assignments like FTO, Detectives, K-9, SWAT, Traffic, SRO, Marine Patrol
• Shift Differentials

Referral IncentiveThe City continues to recruit the best candidates for its open positions and we believe that the best sourcfes for candidates are identified through our current employees.

• $1,000 incentive for full-time hires
• $400 incentive for part-time hires

Police Officer & Police Communications Officer/Public Safety Dispatcher Recruitment Incentives

• Up to $2,000 for recruit reimbursement for recently graduated candidates from a Florida Certified Law Enforcement Academy.
• Up to $1,000 for an Out-of-State Law Enforcement candidate completing Equivalency of Training (EOT) to become a Certified Law Enforcement Officer in the State of Florida.
• A $2,000 incentive will be paid to a PCO who successfully completes the Phase I, Call Taker training.
• $2,000 for relocation allotment for any newly hired Police Officer who resides outside of either Miami-Dade or Broward County and relocates to either Miami-Dade or Broward County within six (6) months of hire.

01 As an applicant for employment in a law enforcement agency, your background will be thoroughly investigated. Aspects of your life that you consider sensitive or confidential may be explored. Do you understand that you must answer all questions on the application accurately and completely? If the questions does not apply to you, enter N/A in the text box.

• Yes
• No

02 Please describe any experience handling public records. 03 Describe your experience working with Records Management Systems (RMS). Required Question