Records Clerk - City of Miamisburg : Job Details

Records Clerk

City of Miamisburg

Job Location : Miamisburg,OH, USA

Posted on : 2025-01-07T08:38:58Z

Job Description :
DescriptionA Police Department Records Clerk is expected to:
  • Perform a variety of routine clerical and and administrative work
  • Provides administrative support to the Records section
  • Gather and receive incoming information and then assess, screen, and prioritize the data for presentation to the Chief of Police and other staff
  • Handle and dispose of minor problems and inquiries to free up the Chief of Police and other staff to make decisions
  • Fingerprinting and background checks
  • Act as an ambassador of the Police Department and ensure that proper work flow and productivity is maintained in the office
Essential Job Duties and responsibilities
  • Assists in reviewing reports of criminal investigations, calls for services, arrests, and citations for completeness and accuracy
  • Assists in the entry of handwritten report data into the computerized records system
  • Transcribes report information directly into the computerized records system Processes and routes reports to various departments and agencies
  • Generates statistical and summary reports of all investigations and activity
  • Makes copies of reports for citizens and staff
  • Responds to requests for information and copies of reports by agencies, citizens, and staff whether received in person, by phone, by mail, or email
  • Updates existing records based upon new information received from investigators or agencies
  • Maintains general records system consistent with established policies and using moderately independent judgement
  • Functions as a receptionist by taking messages and routing calls for other members and departments as required
  • Handles such other general clerical and / or administrative duties as might be assigned by supervisory authority
RequirementsMinimum Qualifications:
  • Minimum of high school diploma or equivalent (G.E.D.), and
  • No felony convictions, and
  • Basic data entry skills, and
  • Basic word processing skills, and
  • Effective communication skills, and
  • Ability to maintain confidentiality
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