Job Location : Portland,OR, USA
Initial Posting Date:
12/02/2024
Application Deadline:
12/16/2024
Agency:
Oregon Health Authority
Salary Range:
$3,218 - $4,338
Position Type:
Employee
Position Title:
Records Management Office Specialist (Office Specialist 2) - Two (2) Positions
Job Description:
The Oregon Health Authority (OHA), Public Health Division (PHD), Center for Health Statistics (CHS) in Portland, Oregon, has a career opportunity for two (2) Records Management Office Specialists. These positions will be responsible for reviewing and processing vital records to determine if records meet legal standards for registration in the state vital records system.
These are full-time permanent positions and are represented by a union, SEIU Human Services.
What will you do?
As a Records Management Office Specialist, you will review and process vital records to determine if records meet legal standards for registration in the state vital records system; complete quality assurance review to ensure information on vital records meets state and national data standards; and prepare vital records for preservation following state archive standards. You will also provide office and administrative support, such as filing vital records and sending out forms for the Records Management Program. Additionally, you will provide general office support, such as sorting and distributing mail for the Center for Health Statistics.
What we are looking for:
Minimum Qualifications:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
An associate degree in any field; OR
An equivalent combination of education and experience.
Desired Attributes:
* Experience with records and information management, including reviewing records or documents for accuracy and completeness within established criteria.
* Experience performing data entry, contacting customers to obtain information, and tracking and compiling documents.
* Experience with problem solving and organizational skills.
* Experience working productively with many priorities, competing deadlines and assignments.
* Experience applying and explaining or clarifying laws, rules, policies, and procedures.
* Experience in Word, Excel, Outlook, PowerPoint, Teams, Adobe Acrobat, and tracking or file management software.
* Experience creating, promoting, welcoming, and maintaining a culturally competent and diverse work environment.
Working Conditions:
The work of the Center is mission critical. Due to the nature of the duties for this position, 100% of the work is conducted in the office at the Portland State Office Building located at 800 NE Oregon Street, Portland five days a week during standard office hours for the first 6 months working in the position. Remote work, no more than one day per work week, may be considered after working in the position for 6 months if remote work meets business and operational needs. Remote work may also occur on occasion in the event of emergency or closure.
What's in it for you?
The Public Health Division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
* We offer exceptional medical, vision and dental benefit packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here:
* Paid Leave Days:
* 11 paid holidays each year.
* 3 additional paid personal business days each year.
* 8 hours of paid sick leave accrued each month.
* Progressive vacation leave accrual with increases every 5 years.
* Pension and Retirement plans.
* Student Loan Forgiveness; Public Service Loan Forgiveness (PSLF) opportunity. The PSLF program may forgive student loan balances after you've made the equivalent of 120 qualifying monthly payments.
* Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
* Click here to learn more about State of Oregon benefits.
The Oregon Health Authority is committed to:
* Eliminating health inequities in Oregon by 2030
* Becoming an anti-racist organization
* Developing and promoting culturally and linguistically appropriate programs, and
* Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.
Directions to Apply:
* Complete the online application and questionnaire.
* Upload a current resume that demonstrate how your personal (lived), educational, and professional experience qualifies you for this position. *(required)
* Upload a cover letter that addresses the points listed under the section titled What we are looking for . *(required)
* Applicants who fail to upload a resume and cover letter will not be considered.
Please ensure you have provided thorough and updated application materials as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.
External Applicants: Click the Apply button and submit your application. View this video for assistance.
Current State of Oregon employees: Apply via your employee Workday account through the Jobs Hub worklet. View this job aid for assistance.
This recruitment may be used to establish a list of qualified candidates to fill current or future vacancies.
Helpful Tips/Resources:
* This posting closes at 11:59 PM on the close date listed.
* Workday may timeout after 20 minutes of inactivity.
* After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.
* Workday performs best in Google Chrome.
* Oregon Health Authority Website
* Oregon Health Authority Programs and Divisions
* Career Resources
* Applicant Help and Support
Additional Information:
* The salary listed is at the non-PERS rate. Public Employee Retirement System (PERS) eligible employees will have their base salary increased by 6.95% and pay the 6% employee contribution to PERS. If you are not yet PERS eligible, the 6.95% pay increase and employee contribution will be effective upon PERS eligibility.
* Veterans: If you are a veteran, you may receive preference. Click here for more information about veterans' preference. If you checked that you are a veteran, we will ask you for your documents later in the process.
* Visa Sponsorship: Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
* Background Check: If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check. The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
Questions/Need Help?
If you need assistance to participate in the application process, including an accommodation request under the Americans with Disabilities Act, please contact Aimee Buchholz at ...@oha.oregon.gov. TTY users may dial 711 or 1-800-###-####.
For Workday technical support, please call toll-free 1-855-###-####.
The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA's mission, vision, and core values, click here.
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.