Records Management Supervisor - Bowling Green : Job Details

Salary: $22.92 - $25.04 Hourly Location : Main Campus (BG), OH Job Type: Full-Time Remote Employment: Flexible/Hybrid Job Number: BGSU00667 Division: A&S Dean Department: A&S Dean - Staff Opening Date: 01/13/2025 Closing Date: Continuous Pay Grade: 28 Summary Supervises and performs all aspects of records processing including on-line entry of requests. Responds to requests for records and resolves problems regarding record issues. Oversees compliance with state and/or federal rules governing release of record information. Essential Functions

• Oversees records processes for a department, school or other University office. Coordinates workflow within the department relating to the processing of requests for records.
• Responds to records requests from students, alumni and outside agencies and institutions. Resolves problems associated with requests. May coordinate with other University offices to resolve records issues.
• Oversees the retention of documents. Coordinates the destruction of sensitive records in accordance with state and federal guidelines.
• Supervises, evaluates and assists with hiring of staff and student workers.
• Prepares documents for digital imaging, indexes forms and provides quality control.
• Monitors compliance with the state and federal rules governing release of record information. Develops policies and procedures concerning records maintenance and data collection. Trains staff on new procedures and systems.
• Works with vendors to obtain supplies and maintain machines or other services. Assists as needed with other record area functions.

Minimum Qualifications Experience

• One year related experience required previous supervisory experience and/or training required

Education

• High school diploma or GED required

Additional InformationEssential Competencies

• Knowledge of basic mathematical skills
• Knowledge of basic reading skills
• Ability to carry out verbal and/or written instructions
• Ability to effectively communicate, verbally and written
• Detailed-oriented and highly accurate
• Ability to work in changing environment
• Ability to work effectively in a team environment
• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
• Ability to coordinate or lead others in accomplishing work activities
• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
• Ability to access and maintain document imaging systems, including scanning and filing documents
• Ability to operate computers and peripheral equipment such as printers
• Ability to draft office correspondence

Required Documents to Upload to Application: Cover Letter and Resume Position Schedule: Full-time position with an option for a flexible/hybrid work schedule (remote/on campus). Work location: Bowling Green, Ohio. Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by January 28 , 2025. BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. Bowling Green State University is an Affirmative Action/Equal Opportunity Educator and Employer . We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-###-#### or email . Benefits Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, flexible work options, holidays and parental leave. For more information, please visit Benefits-at-a-Glance.