Records Specialist (Project Based) - N Y C District Council Carpenters Welfare Fund : Job Details

RECORDS SPECIALIST (PROJECT-BASED)DEPARTMENT:Records & Information ManagementREPORTS TO:Records Specialist SupervisorFLSA STATUS: Non-Exempt DIRECT REPORTS:N/APOSITION PURPOSE: The Records Specialist is responsible for the efficient and accurate management of both digital and physical records. This role involves classifying and organizing documents, operating scanning equipment to digitize records, and managing these records within the electronic content management system. The specialist will also perform quality assurance checks, assist with the retrieval, management and disposition of records in accordance with the Retention Policy, and report progress and updates. The role is project-based with a duration of three (3) years or earlier completion.ESSENTIAL JOB FUNCTIONS • Determine and classify documents according to purpose and department. • Operate scanning equipment to capture and transform records from paper to digital copies. • Prepare, scan and index records and document for inclusion in Electronic Content Management system. • Review, verify and perform quality check of digital and electronic records, ensuring the quality follows the standard guidelines and are legible and usable for their designated purpose. • Assist in retrieval and management of physical records from offsite storage. • Prepare daily progress report and update production logs. EDUCATION & EXPERIENCE • High School Diploma or GED is required. • Experience in operating a scanning machine or similar equipment. • Proficiency in Microsoft Office Suite and electronic or document management software. REQUIRED • Attention to detail and commitment to maintain high standards of accuracy. • Strong problem-solving skills. • Self-motivated and adaptable. • Excellent organizational skills and ability to manage multiple tasks simultaneously. PHYSICAL DEMAND • While performing the duties of this job, the employee is regularly required to sit, talk or hear, in person and by telephone, use hands and fingers, handle, feel or operate computers, scanners and other standard office equipment, and reach with hands and arms. The employee frequently is required to walk or stand • Must be able to lift and/or move up to 40 pounds. • This is a non-remote position and requires on-site attendance five (5) days a week. Apply: To apply, please send resume to [email protected] Statement The NYCDCC Benefit Funds are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, creed, religion, color, national origin, ancestry, alienage, pregnancy, disability, age, uniform service member status, veteran status, marital status, caregiver status, familial status, status as a victim of domestic violence, sexual violence or stalking, membership in a domestic partnership, sex, gender (including gender identity, gender expression or status as a transgender person), genetic information, sexual orientation (including an individual's actual or perceived romantic, physical or sexual attraction to other persons, or lack thereof, on the basis of gender), sexual and reproductive health decisions, or on any other characteristic protected by applicable federal, state, or local law. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Luan Delpeche at (212) ###-####. Salary and Benefits: Salary Range: $46,000 - $50,000 The rate of pay offered will be dependent upon candidates' relevant skills, education, and experience. The NYCDCC Benefit Funds offer a generous and competitive benefit package.